Assistant Company Secretary

Roths Investment Bank P.L.C.; Kuala Lumpur; On-site; MYR 50,000 - 80,000; Full time

Job summary

Roths Investment Bank P.L.C. in Malaysia seeks a corporate secretarial professional to support Labuan and Malaysian entities’ statutory compliance. The role requires meticulous attention to detail and the ability to operate independently under regulatory deadlines.

You will assist in incorporation, maintenance, board coordination, and timely statutory filings, while maintaining governance standards and records in MS Office and filing portals.

Qualifications

• 2–3 years of hands-on corporate secretarial experience
• Familiarity with the Malaysian Companies Act 2016
• Experience with statutory returns and filings

Responsibilities

• Assist in incorporation, maintenance, and administration of Labuan and Malaysian companies
• Draft and prepare statutory secretarial documents (board/shareholders resolutions, minutes, registers)
• Maintain statutory registers, records, BO tracking, and filing systems
• Assist in corporate changes (director appointments/resignations, share allotments, transfers)
• Coordinate board and shareholders' meetings, prepare agendas and minutes
• Ensure timely submissions of statutory returns to SSM, LFSA, and regulators
• Support governance standards and compliance controls
• Provide administrative support and perform ad-hoc duties

Skills

Attention to detail

Regulatory knowledge

Board & meeting coordination

English proficiency

Bahasa Malaysia proficiency

Multitasking

Independent work

Education

ICSA/MAICSA qualification or finalist

Tools

MS Office

Corporate filing portals

Job description

This role supports the full spectrum of corporate secretarial functions and statutory compliance across Malaysian (Sdn Bhd) entities and Labuan offshore companies. The ideal candidate possesses strong attention to detail, a thorough understanding of Malaysian corporate secretarial practices, and the ability to operate independently under tight regulatory deadlines.

Key responsibilities

Assist in the incorporation, structural maintenance, and ongoing administration of Labuan and Malaysian companies in compliance with applicable statutory framework

Draft and prepare statutory corporate secretarial documents, including board resolutions, shareholders' resolutions, meeting minutes, and statutory registers

Maintain and update statutory registers, company records, beneficial ownership (BO) tracking details, and physical/digital filing systems in an orderly manner

Assist in executing corporate changes, including appointments/resignations of directors, share allotments, transfers, and related corporate filings

Coordinate board and shareholders' meetings, preparing meeting agendas, notices, meeting packs, and taking draft minutes

Ensure complete and timely submissions of statutory returns to SSM, LFSA, and relevant regulatory bodies

Support the maintenance of robust corporate governance standards and statutory compliance controls

Provide operational administrative support and perform other ad-hoc corporate secretarial duties assigned by the Company Secretary

About you

Possess or currently pursuing an Institute of Chartered Secretaries and Administrators (ICSA / MAICSA) qualification or equivalent finalist status

Sound knowledge of the Malaysian Companies Act 2016 and related statutory and regulatory requirements

Minimum 2-3 years of hands-on experience in corporate secretarial work

Excellent command of written and spoken English and Bahasa Malaysia

High level of integrity, strong attention to detail, proactive attitude, and the ability to multitask independently with minimal supervision

Computer literate with proficiency in MS Office / Google Workspace and corporate filing portals

Familiarity with the Labuan regulatory framework (LFSA requirements, Labuan Companies Act, and offshore compliance obligations) is highly advantageous