Company Secretary, Senior Executive

MVC Resources; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Zohorecruit in Kuala Lumpur is seeking an experienced Company Secretary to manage statutory compliance and governance for local and international entities.

You will prepare filings, organize board meetings, coordinate with authorities, and ensure timely submissions, while mentoring the team and supporting business development.

The role requires a professional qualification and 3–5 years of practice in corporate secretarial work.

Qualifications

• ICSA/MAICSA qualification or a Bachelor's Degree in Law, Business Administration, Corporate Governance, or related field.
• Licensed Company Secretary (or in the process of obtaining license) is an added advantage.
• Minimum 3–5 years of relevant working experience in corporate secretarial practice.

Responsibilities

• Provide clients with guidance on statutory compliance, corporate structures, governance standards, and related secretarial matters.
• Oversee a portfolio of local and international entities, handling full-spectrum corporate secretarial functions including incorporations, structural changes, and company wind-ups.
• Maintain and update statutory documents and records in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia Listing Requirements, Stamp Act, and other regulatory bodies.
• Ensure adherence to all corporate laws, statutory filing requirements, and governance frameworks.
• Monitor deadlines and ensure accurate and timely submission of statutory filings in accordance with regulatory best practices.
• Draft and submit resolutions, forms, and other necessary documents to the appropriate authorities as part of company secretarial operations.
• Assist in the planning and execution of Board and shareholder meetings (BODMs, AGMs, EGMs), ensuring all statutory and procedural obligations are fulfilled.
• Coordinate and liaise with clients, auditors, tax consultants, legal counsel, and government agencies on secretarial-related issues.
• Manage client onboarding processes, including KYC checks and compliance with internal acceptance standards.
• Support business development initiatives by responding to new client inquiries, preparing proposals, and facilitating the onboarding process.
• Build and maintain strong client relationships, effectively managing expectations and addressing concerns to ensure satisfaction and continuity.
• Review and supervise team members’ work prior to submission to clients, ensuring accuracy and compliance.
• Proactively manage client expectations and ensure timely delivery of services.
• Perform other duties and special assignments as delegated by management or your direct supervisor.

Skills

Statutory compliance

Corporate governance

Secretarial matters

Client management

Education

ICSA/MAICSA qualification

Bachelor's Degree in Law/Business Administration/Corporate Governance

Job description

Kuala Lumpur, Malaysia

• Country Malaysia

Job Description

• Provide clients with guidance on statutory compliance, corporate structures, governance standards, and related secretarial matters
  
• Oversee a portfolio of local and international entities, handling full-spectrum corporate secretarial functions including incorporations, structural changes, and company wind-ups.
  
• Maintain and update statutory documents and records in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia Listing Requirements, Stamp Act, and other regulatory bodies.
  
• Ensure adherence to all corporate laws, statutory filing requirements, and governance frameworks.
  
• Monitor deadlines and ensure accurate and timely submission of statutory filings in accordance with regulatory best practices.
  
• Draft and submit resolutions, forms, and other necessary documents to the appropriate authorities as part of company secretarial operations.
  
• Assist in the planning and execution of Board and shareholder meetings (BODMs, AGMs, EGMs), ensuring all statutory and procedural obligations are fulfilled.
  
• Coordinate and liaise with clients, auditors, tax consultants, legal counsel, and government agencies on secretarial-related issues.
  
• Manage client onboarding processes, including KYC checks and compliance with internal acceptance standards.
  
• Support business development initiatives by responding to new client inquiries, preparing proposals, and facilitating the onboarding process.
  
• Build and maintain strong client relationships, effectively managing expectations and addressing concerns to ensure satisfaction and continuity.
  
• Review and supervise team members’ work prior to submission to clients, ensuring accuracy and compliance.
  
• Proactively manage client expectations and ensure timely delivery of services.
  
• Perform other duties and special assignments as delegated by management or your direct supervisor.
  

Requirements

• ICSA / MAICSA qualification or a Bachelor's Degree in Law, Business Administration, Corporate Governance, or a related field.
  
• Licensed Company Secretary (or in the process of obtaining license) is an added advantage.
  
• Minimum 3–5 years of relevant working experience in corporate secretarial practice, ideally in a professional services firm or corporate environment.
  
• Strong knowledge of the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia Listing Requirements, Stamp Act, and other relevant regulations.
  
• Proficient in preparing and filing statutory documents, resolutions, and reports.
  
• Proactive, responsible, and client-focused mindset.
  
• Able to liaise effectively with clients, regulatory bodies, auditors, and other stakeholders.