Corporate Secretarial Assistant — Statutory Filings & Meetings

MWE Holdings Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

MWE Holdings Sdn Bhd is seeking a Company Secretarial Assistant to support the Company Secretary with routine secretarial tasks and filing obligations.

You will prepare circular resolutions, minutes, annual returns, liaise with SSM and external auditors, maintain statutory records, and assist in board meetings. Strong English and Bahasa Malaysia communication and proficiency with MBRS are essential.

Qualifications

• Candidate should possess partial ICSA (at least) or finalist of ICSA and have at least 1 to 2 (or more) years' experience in doing various secretarial works.
• Familiar with provisions of the Companies Act 2016 and SSM's regulations.
• Reasonable annual leave entitlement

Responsibilities

• Preparation of Circular Resolution, Minutes of General Meetings, Annual Returns and statutory forms/documents.
• Ensuring proper and timely filing of the statutory forms/returns to SSM in accordance to SSM's regulations.
• Assist the Company Secretary in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company's statutory books and records) and related statutory requirements.
• Preparation of documents/forms for certification by the Company Secretary.
• Assisting in organizing Board/Committee Meeting and General Meetings, as well as preparation of agenda papers/meeting files for these meetings.
• Liaising with the External Auditors during audit review and to provide information as requested by the External Auditors.
• Able to handle and perform admin functions such as preparing cover letters, correspondences and maintaining proper filling.
• Liaising with clients, SSM and all other relevant authorities in connection with company secretarial mattersB.
• Any other related services as assigned by the Company Secretary from time to time.

Skills

Written and verbal communication

English and Bahasa Malaysia

Interpersonal skills

Education

ICSA (partial) or finalist

Tools

Microsoft Office

MyCoID

MBRS system

Job description

MWE Holdings Sdn Bhd is seeking a Company Secretarial Assistant to support the Company Secretary with routine secretarial tasks and filing obligations.

You will prepare circular resolutions, minutes, annual returns, liaise with SSM and external auditors, maintain statutory records, and assist in board meetings. Strong English and Bahasa Malaysia communication and proficiency with MBRS are essential.