ASSITANT COMPANY SECRETARY

KHALTAX MANAGEMENT SDN BHD; Seremban; On-site; MYR 48,000 - 72,000; Full time

Job summary

KHALTAX MANAGEMENT SDN BHD in Negeri Sembilan is seeking a dedicated Company Secretarial professional to support a portfolio of clients. You will prepare and maintain statutory records, registers, and company secretarial documents, and lodge forms with SSM via MBRS and MyCoID.

The ideal candidate holds a Diploma or Bachelor’s degree in business-related fields, has 2–3 years of company secretarial experience, and can work independently while ensuring full compliance with the Companies Act 2016.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Corporate Administration, Accounting, or related field
• Minimum 2–3 years of working experience in Company Secretarial practice
• Hands-on experience in handling company secretarial matters
• Good knowledge of Companies Act 2016 and SSM compliance requirements
• Familiar with MBRS, MyCoID and SSM platforms
• Able to prepare resolutions, minutes of meetings, statutory forms and other company secretarial documents independently
• Good communication, interpersonal and organisational skills
• Able to work independently, responsible, detail-oriented and meet deadlines
• Proficient in Microsoft Office

Responsibilities

• Prepare and maintain statutory records, registers and company secretarial documents
• Prepare and lodge statutory forms and documents with SSM through MBRS and MyCoID
• Handle incorporation of new companies, changes in company particulars and other statutory filings
• Prepare resolutions, minutes of meetings and other corporate secretarial documents
• Ensure compliance with the Companies Act 2016 and other relevant statutory requirements
• Liaise with clients, SSM and relevant authorities on company secretarial matters
• Perform other ad-hoc duties as assigned by the management

Skills

Company Secretarial

Statutory Records

Liaison with Authorities

Microsoft Office

MBRS/MyCoID

Education

Business Administration

Tools

MBRS

MyCoID

SSM platforms

Job description

Assist in handling company secretarial matters for a portfolio of clients. The role involves preparing and maintaining statutory records, registers and company secretarial documents, and lodging statutory forms and documents with SSM through MBRS and MyCoID.

Key responsibilities

Prepare and maintain statutory records, registers and company secretarial documents

Prepare and lodge statutory forms and documents with SSM through MBRS and MyCoID

Handle incorporation of new companies, changes in company particulars and other statutory filings

Prepare resolutions, minutes of meetings and other corporate secretarial documents

Ensure compliance with the Companies Act 2016 and other relevant statutory requirements

Liaise with clients, SSM and relevant authorities on company secretarial matters

Perform other ad-hoc duties as assigned by the management

About you

Diploma or Bachelor's Degree in Business Administration, Corporate Administration, Accounting, or any related field

Minimum 2-3 years of working experience in Company Secretarial practice is REQUIRED

Must have hands-on experience in handling company secretarial matters

Good knowledge of the Companies Act 2016 and SSM statutory compliance requirements

Familiar with SSM online platforms such as MBRS, MyCoID and other relevant systems

Able to prepare resolutions, minutes of meetings, statutory forms and other company secretarial documents independently

Good communication, interpersonal and organisational skills

Able to work independently, responsible, detail-oriented and meet deadlines

Proficient in Microsoft Office (Word and Excel)