Company Secretary

YYC; Kuala Lumpur; On-site; MYR 54,000 - 80,000; Full time

Job summary

YYC in Kuala Lumpur is seeking a Company Secretarial Executive to support day-to-day corporate secretarial and statutory compliance for our clients.

You will handle preparation of circular resolutions, minutes of board meetings, annual returns, and statutory forms, ensure timely filing with CCM, maintain statutory books, and assist in organizing board and general meetings, MBRS submissions, and liaison with authorities and clients.

Qualifications

• Degree in Corporate Administration, Company Secretarial, Business Administration, Accounting, Law or related field.
• 2-3 years of experience in Company Secretarial practice.
• Good knowledge of Malaysian Companies Act and CCM/SSM requirements.
• Good communication and interpersonal skills.

Responsibilities

• Preparation of Circular Resolution, Minutes of Board of Directors’ meetings, AGM, Members’ Meetings, Annual Return and statutory forms.
• Timely filing of statutory forms/returns with CCM.
• Support the Company Secretary Department in maintaining statutory books and records.
• Prepare documents for certification by Company Secretary.
• Assist in organizing Board and General Meetings and prepare agenda papers.
• Prepare and submit Annual Returns and Audited Financial Statements using MBRS.
• Liaise with clients, CCM, and authorities on company secretarial matters.
• Retrieve and provide documents for auditors; liaise with potential clients for company formation and other services.

Skills

Communication

Interpersonal skills

Education

Corporate administration/Company Secretarial degree

Job description

We are looking for a Company Secretarial Executive to join our team and support the day-to-day corporate secretarial and statutory compliance functions of our clients.

Job Responsibilities:

• Preparation of Circular Resolution, Minutes of Board of Director’s meeting/ Annual General Meeting/ Members’ Meetings, Annual Return and statutory forms/ documents.
• Ensuring proper and timely filing of the statutory forms/returns to the Companies Commission of Malaysia (CCM).
• Lead, support and assist the Company Secretary Department in all aspects of company secretarial work, statutory files maintenance (i.e. maintain and update company’s statutory books and records) and related statutory requirements.
• Preparation of documents/forms for certification by Company Secretary.
• Assisting in organizing Board and General Meetings, as well as preparation of agenda papers/meeting files for these meetings (if any).
• Responsible for the preparation and submission of Annual Returns and Audited Financial Statements using the MBRS systems.
• Liaising with clients, Companies Commission of Malaysia and all other relevant authorities in connection with company secretarial matter.
• Retrieve and provide documents, files and information for auditors on behalf of clients.
• Liaising with potential clients for the formation / incorporation of new companies, or other services provided by the company.

Job Requirement:

• Degree in Corporate Administration, Company Secretarial, Business Administration, Accounting, Law or a related field.
• 2-3 years of experience in Company Secretarial practice
• Good knowledge of Malaysian Companies Act and SSM/CCM statutory requirements
• Good communication and interpersonal skills.