Company Secretary Assistant

LS GOLDEN MANAGEMENT; Alor Setar; On-site; MYR 40,000 - 60,000; Full time

Job summary

LS GOLDEN MANAGEMENT is seeking a Company Secretary Assistant to support corporate governance, statutory compliance, and administrative tasks in Kedah, Malaysia. The role involves handling filings, maintaining statutory records, and coordinating with board members and regulators.

You will assist senior secretaries, prepare meeting materials, draft minutes, and maintain effective communication with clients, auditors, and authorities.

Responsibilities

• Submit annual returns and corporate forms to official regulatory bodies like the Companies Commission of Malaysia (SSM) or equivalent registry offices
• Maintain and update statutory books, registers of members, directors, and share transfers
• Help organize board meetings and Annual General Meetings (AGMs), prepare agendas, compile meeting packs, and draft accurate minutes
• Write board resolutions, share certificates, and routine corporate correspondence
• Act as a contact point between the company, its clients, auditors, lawyers, and regulatory authorities

Job description

A company secretary assistant helps manage corporate governance, statutory compliance, and administrative duties for a business or a portfolio of clients. They support senior secretaries and board directors by maintaining records, organizing meetings, and filing official regulatory documents.

Key responsibilities

• Submit annual returns and corporate forms to official regulatory bodies like the Companies Commission of Malaysia (SSM) or equivalent registry offices
• Maintain and update statutory books, registers of members, directors, and share transfers
• Help organize board meetings and Annual General Meetings (AGMs), prepare agendas, compile meeting packs, and draft accurate minutes
• Write board resolutions, share certificates, and routine corporate correspondence
• Act as a contact point between the company, its clients, auditors, lawyers, and regulatory authorities