Construction Admin Lead: Operations & Document Control

VTS PROPERTY COLLECTION SDN BHD; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Job summary

VTS Group in Malaysia (Sabah region) seeks an Admin/Construction Support to assist overall administration of construction operations, including record-keeping, budgeting, and maintenance of building assets. You will ensure timely dispatch of documents, coordinate with site admin, and support payroll processing.

The role emphasizes process improvement, coaching team members, and maintaining departmental budget for stationery and office equipment, with a focus on efficiency and compliance across

Responsibilities

• Assist overall administration operation functions of Construction, including General Admin Expenses – recording & monitoring, Budget, Maintenance of Building, Furniture, Fixture and Office Equipment.
• Set targets for team members and provide coaching to optimize performance in Construction admin operations.
• Improve and enhance Construction admin processes and documentation workflows.
• Ensure timely dispatch and proper recording of Construction documents to relevant departments.
• Receive, scan, dispatch Construction documents and manage incoming/outgoing mail and faxes.
• Ensure payroll sheet for Construction is sent to HRD at month end.
• Monitor departmental stationery usage within budget and coordinate procurement.
• Screen, check and sort documents before routing to personnel; prepare payment forms (WORF/PRF/APRF/RFP/PWDC/QIF).
• Coordinate with site administration and maintain filing of documents.

Job description

VTS Group in Malaysia (Sabah region) seeks an Admin/Construction Support to assist overall administration of construction operations, including record-keeping, budgeting, and maintenance of building assets. You will ensure timely dispatch of documents, coordinate with site admin, and support payroll processing.

The role emphasizes process improvement, coaching team members, and maintaining departmental budget for stationery and office equipment, with a focus on efficiency and compliance across