Facilities Maintenance Admin Coordinator

Tiong Nam Logistics Solutions Sdn Bhd; Johor Bahru; On-site; MYR 39,000 - 67,000; Full time

Job summary

Tiong Nam Logistics Solutions Sdn Bhd in Malaysia is seeking a detail-oriented Administrative Assistant to support the Facility & Maintenance Department. You will handle day-to-day records, prepare requisitions, schedules, and coordinate with contractors and service providers.

Ideal candidates hold a Diploma or Degree and at least 2 years in related admin roles, with proficiency in Microsoft Office and strong English and Bahasa Malaysia communication.

Qualifications

• Good administrative, coordination and organizational skills.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to communicate effectively with contractors, suppliers and internal stakeholders.

Responsibilities

• Provide day-to-day administrative support to the Facility & Maintenance Department.
• Coordinate and maintain records related to building, facility, equipment and maintenance activities.
• Prepare purchase requisitions, purchase orders, quotations, invoices and other related documents.
• Liaise with contractors, suppliers and service providers on maintenance works, quotations, schedules and follow-up matters.
• Coordinate preventive and corrective maintenance schedules and ensure proper documentation is maintained.
• Assist in monitoring maintenance requests, work orders and completion status.
• Maintain proper filing of maintenance records, contracts, permits, service reports and related documents.
• Assist in tracking department expenses, invoices and payment status.
• Prepare reports, summaries and documentation for management review.
• Coordinate meetings, appointments, site visits and other departmental activities.
• Follow up with internal departments and external parties on outstanding maintenance or facility-related matters.
• Ensure all administrative records are updated accurately and maintained in an orderly manner.
• Perform any other duties and responsibilities assigned by the Management.

Skills

Administrative skills

Coordination skills

Organizational skills

Communication skills

Time management

Attention to detail

Education

Diploma or Degree in Business Administration/Management/Facilities Management

Tools

Microsoft Office

Job description

Tiong Nam Logistics Solutions Sdn Bhd in Malaysia is seeking a detail-oriented Administrative Assistant to support the Facility & Maintenance Department. You will handle day-to-day records, prepare requisitions, schedules, and coordinate with contractors and service providers.

Ideal candidates hold a Diploma or Degree and at least 2 years in related admin roles, with proficiency in Microsoft Office and strong English and Bahasa Malaysia communication.