Administrative & Records Control Specialist

OCEAN VANTAGE ENGINEERING SDN. BHD.; Sarawak; On-site; MYR 28,000 - 45,000; Full time

Job summary

Ocean Vantage Engineering Sdn. Bhd. is seeking a responsible Admin Assistant to support daily administrative operations and document control.

The role involves coordinating office maintenance, supplies, meetings, and events, as well as maintaining contracts, correspondence, and records. You will work closely with internal departments, vendors, and contractors to ensure efficient admin activities and proper document control, with opportunities to prepare reports and manage multiple tasks within

Qualifications

• Minimum Diploma in any relevant discipline.
• Minimum 3 years of experience in administration or document control.
• Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint.
• Experience with document management systems and control procedures.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to work independently and coordinate with multiple departments.

Responsibilities

• Support office maintenance requests, stationery, medical supplies, and printing of forms.
• Coordinate meetings and company events, including venue, catering, invites, and logistics.
• Maintain document control systems, including filing, revision tracking, and distribution.
• Manage contract documentation, correspondence, records, and related administrative documents.
• Ensure documents are updated and accessible when required.
• Liaise with internal departments, vendors, contractors, and service providers.
• Prepare administrative reports, forms, letters, and other documentation.
• Monitor office supplies and coordinate replenishment.
• Provide general administrative support and handle other duties as assigned.

Skills

Strong organizational skills

Time management

Attention to detail

Communication skills

Education

Diploma in any relevant discipline

Tools

Microsoft Office (Word, Excel, PowerPoint)

Document management systems

Job description

Ocean Vantage Engineering Sdn. Bhd. is seeking a responsible Admin Assistant to support daily administrative operations and document control.

The role involves coordinating office maintenance, supplies, meetings, and events, as well as maintaining contracts, correspondence, and records. You will work closely with internal departments, vendors, and contractors to ensure efficient admin activities and proper document control, with opportunities to prepare reports and manage multiple tasks within