Construction Admin Officer

VTS PROPERTY COLLECTION SDN BHD

West Coast Division

On-site

MYR 36,000 - 60,000

Full time

14 days+

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Job summary

VTS Group in Malaysia (Sabah region) seeks an Admin/Construction Support to assist overall administration of construction operations, including record-keeping, budgeting, and maintenance of building assets. You will ensure timely dispatch of documents, coordinate with site admin, and support payroll processing.

The role emphasizes process improvement, coaching team members, and maintaining departmental budget for stationery and office equipment, with a focus on efficiency and compliance across

Responsibilities

Assist overall administration operation functions of Construction, including General Admin Expenses – recording & monitoring, Budget, Maintenance of Building, Furniture, Fixture and Office Equipment.
Set targets for team members and provide coaching to optimize performance in Construction admin operations.
Improve and enhance Construction admin processes and documentation workflows.
Ensure timely dispatch and proper recording of Construction documents to relevant departments.
Receive, scan, dispatch Construction documents and manage incoming/outgoing mail and faxes.
Ensure payroll sheet for Construction is sent to HRD at month end.
Monitor departmental stationery usage within budget and coordinate procurement.
Screen, check and sort documents before routing to personnel; prepare payment forms (WORF/PRF/APRF/RFP/PWDC/QIF).
Coordinate with site administration and maintain filing of documents.

Job description

Responsible to assist overall administration operation functions of Construction, which include but not limited to General Admin Expenses – recording & monitoring, Budget, Maintenance of Building, Furniture, Fixture and Office Equipment.

Ensure that all Construction admin operation activities are performed in the most effective and efficient manner. Sets targets for the team members and provide necessary coaching to further optimize performance.

Responsible for the process improvement and enhancement of the Construction admin operations.

Responsible to ensure that all documents are timely dispatch to all relevant departments and properly recorded.

Responsible for receiving incoming and outgoing documents form Construction

Responsible to scan document, receive fax and to raise the necessary form should there be any equipment breakdown.

Responsible to assist receiving, scanning and dispatching Construction documents.

Responsible to ensure the payroll sheet for Construction is sent to HRD every end of the month.

Responsible to ensure that sufficient stationeries for and Construction which is within the departmental budget.

Responsible to screen, check and sort document before forwarding to the respective personnel.

Responsible to prepare forms for payment issuance (WORF/PRF/APRF/RFP/PWDC/QIF) and all other related forms

Responsible to coordinate with site administration

Responsible for the filing of documents

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Commercial & Industrial Property Management 101-1,000 employees

VTS GROUP

Established in 2007, VTS Group is involved in property holding and investment. With 5 subsidiary companies namely VTS Resources Sdn Bhd, VTS Capital Sdn Bhd, VTS Holdings Sdn Bhd, VTS Property Collection Sdn Bhd and VTS Property Builders Sdn Bhd and around 50 employees, the group has properties around Malaysia and oversea with total value of RM250 million.

The VTS Group vision and mission is to venture to new markets to cater all the needs of current and on-going market demand which constantly evolving and changing. Our main business is property rental both long term and short term and property development. We currently owned more than 300 units of properties which consists of residential, commercial and lands both in Malaysia and oversea. New development both residential and commercial by VTS Group is in the planning for the next few years starting 2018.

VTS Group believes that progress is impossible without change and diversifies. With this in mind, we believe with a good choice and chance, we can make a change.

VTS GROUP