Construction Admin & Projects Documentation Coordinator

Wistron Technology (Malaysia) Sdn Bhd; George Town; On-site; MYR 42,000 - 66,000; Full time

Job summary

Wistron Technology (Malaysia) Sdn Bhd is seeking an Administration Officer to support the Construction Department with daily operations, document control, and cross-functional coordination. You will prepare and maintain construction records, organize schedules, and liaise with contractors and vendors to ensure timely project deliverables.

The role requires a diploma or bachelor’s degree in Business Administration or equivalent, good English and Bahasa Melayu, and Mandarin proficiency for client

Qualifications

• Requires Diploma or Bachelor’s degree in Business Administration or equivalent.
• English and Bahasa Melayu; Mandarin proficiency desirable for client communication.
• Minimum 1 year related experience; fresh graduates encouraged to apply.

Responsibilities

• Provide administrative support to the Construction team.
• Prepare, organize, and maintain construction-related documents, reports, and records.
• Coordinate meetings, appointments, and project schedules.
• Prepare Purchase Requisitions (PR), Material Requisition Forms (MRF), and other department documentation.
• Track purchase orders, invoices, and payment status.
• Coordinate with contractors, suppliers, and internal departments regarding project requirements.
• Maintain filing systems for contracts, drawings, permits, and project documentation.
• Monitor project progress and update status reports.
• Assist in preparing monthly reports, presentations, and meeting minutes.
• Ensure compliance with company policies and document control procedures.
• Perform other administrative duties as assigned by the Department Manager.

Skills

MS Office proficiency

Multitasking

Independent working

Education

Diploma / Bachelor’s Degree in Business Administration or equivalent

Job description

Wistron Technology (Malaysia) Sdn Bhd is seeking an Administration Officer to support the Construction Department with daily operations, document control, and cross-functional coordination. You will prepare and maintain construction records, organize schedules, and liaise with contractors and vendors to ensure timely project deliverables.

The role requires a diploma or bachelor’s degree in Business Administration or equivalent, good English and Bahasa Melayu, and Mandarin proficiency for client