Company Secretary Assistant

Josh M Corporate Services Sdn Bhd; Subang Jaya; Hybrid; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Competitive remuneration package

Structured career progression

Hybrid Working Arrangement

5-day work week

Medical insurance and benefits

Personal leave entitlement

Training and professional development

5-minute walk to BRT & LRT

Job summary

Josh M Corporate Services Sdn Bhd, located in Subang Jaya, seeks a Company Secretary Assistant to prepare board resolutions, statutory forms, and manage secretarial documents. The role requires liaison with Mandarin-speaking clients and timely submissions to authorities.

The candidate should have 2–3 years of corporate secretarial experience, a degree/diploma in related fields, and familiarity with ComSec software. Opportunities for growth and a supportive team environment are offered.

Qualifications

• Must have good command of English and Mandarin for liaison with Mandarin-speaking clients.
• Degree or diploma in business administration, corporate administration, secretarial studies or related field.
• 2–3 years of corporate secretarial experience preferred.
• ICSA/MAICSA qualification is a bonus.

Responsibilities

• Prepare board resolutions, minutes, statutory forms and other corporate secretarial documents.
• Prepare statutory documents for Annual Returns and Financial Statements submission via MBRS.
• Monitor statutory deadlines and assist with timely submissions to SSM.
• Maintain and update statutory records, registers and secretarial files.
• Liaise with clients on corporate secretarial matters and follow up on required information, documents and signatures.
• Assist with other corporate secretarial matters as assigned by the superior.

Skills

English & Mandarin proficiency

Communication skills

Independent work

Interpersonal skills

Education

Secretarial studies degree/diploma

Tools

Superior ComSec

Job description

What you'll be doing (Job Responsibilities)

Prepare board resolutions, minutes, statutory forms and other corporate secretarial documents.

Prepare statutory documents for Annual Returns and Financial Statements submission via MBRS.

Monitor statutory deadlines and assist with timely submissions to SSM.

Maintain and update statutory records, registers and secretarial files.

Liaise with clients on corporate secretarial matters and follow up on required information, documents and signatures.

Assist with other corporate secretarial matters as assigned by the superior.

What we're looking for (Job Requirement)

Proficiency in spoken and written English and Mandarin is required, as the role involves liaising with Mandarin-speaking clients from China.

Degree/Diploma in Business Administration, Corporate Administration, Secretarial Studies or related field.

Preferably 2-3 years of relevant corporate secretarial experience.

ICSA / MAICSA qualification or membership will be an added advantage.

Familiarity with Superior ComSec will be an added advantage.

Good communication, interpersonal and organisational skills.

Responsible, self-motivated and able to work independently with minimal supervision.

Able to manage priorities and meet deadlines effectively.

What we're offering (Job Benefits)

Competitive remuneration package

Structured career progression

5-day work week promoting work-life balance

Supportive and collaborative working environment

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Other Perks & Benefits

• Training and professional development opportunities
• Young, friendly, and open working culture
• 5-minute walk to BRT & LRT
• Free refreshments and snacks
• Complimentary condo gym access
• Team gatherings and outings
• Medical insurance and benefits
• Personal leave entitlement

At JOSH M, we’re a vibrant, close-knit team driven by positivity, open communication, and a shared commitment to excellence. Strategically located in Subang Jaya near public transport, we specialize in Accounting, Secretarial, and corporate services. We believe in nurturing talent and creating a supportive environment where you can grow your skills and achieve your goals. If you’re ambitious, responsible, and eager to learn, JOSH M is the place to build a fulfilling career with the guidance and mentorship you deserve.

What We Offer:

Accounting & SST

Admin & HR

Company Secretarial

Tax Planning & Consultancy

At JOSH M, we’re a vibrant, close-knit team driven by positivity, open communication, and a shared commitment to excellence. Strategically located in Subang Jaya near public transport, we specialize in Accounting, Secretarial, and corporate services. We believe in nurturing talent and creating a supportive environment where you can grow your skills and achieve your goals. If you’re ambitious, responsible, and eager to learn, JOSH M is the place to build a fulfilling career with the guidance and mentorship you deserve.

What We Offer:

Accounting & SST

Admin & HR

Company Secretarial

Tax Planning & Consultancy

Perks and benefits Comprehensive Medical Insurance Coverage 5-Days Working (Mon-Fri, 9am-6pm) Swimming Pool & Gym Facilities Attractive Incentive Scheme Hybrid Working Arrangement Walking Distance to BRT/LRT Station

What can I earn as a Company Secretary Assistant