Assistant Manager, Company Secretary

Syarikat Ong Sdn Bhd; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Medical

Annual Dinner

Annual Company Trip

Bonus

Job summary

Syarikat Ong Sdn Bhd is seeking an Assistant Company Secretary Manager to advise on statutory compliance, corporate governance, and secretarial matters for a diverse client portfolio.

You will manage local and international client needs, prepare resolutions, coordinate board meetings, file with authorities, and ensure timely statutory reporting, while building strong client relationships.

Qualifications

• We do not list formal qualifications in the ad.

Responsibilities

• Advise clients on statutory compliance, corporate structure, governance practice, and all related secretarial matters.
• Manage a portfolio of local and international companies, handling all aspects of corporate secretarial work, including incorporation, changes in structure, and dissolution.
• Ensure maintenance and updating of statutory records, forms, returns, and notifications per Companies Act 2016, SC Malaysia Act, Bursa Listing Requirements, Stamp Act, and other authorities.
• Ensure compliance with corporate legislation, statutory reporting and filing obligations, and governance frameworks.
• Monitor and ensure timely statutory reporting and filings according to governance best practices.
• Support and execute corporate secretarial functions including drafting resolutions and filing with authorities.
• Assist the Director in organizing and coordinating Board Meetings (BODMs), AGMs, and EGMs, ensuring compliance with obligations.
• Liaise with clients, auditors, tax agents, legal advisors and authorities on secretarial matters.
• Handle client onboarding and acceptance procedures, including KYC checks and compliance with required standards.
• Support business development by attending to inquiries, preparing proposals, and aiding onboarding.
• Maintain proactive client relationship management and handle escalations for satisfaction and retention.
• Lead and supervise teammates’ work before client delivery.
• Manage client expectations.
• Undertake ad-hoc assignments as directed by management.

Job description

1. Advise clients on statutory compliance, corporate structure, governance practice, and all related secretarial matters.

2. Manage a portfolio of both local and international companies, handling all aspects of corporate secretarial work, including but not limited to company’s incorporation, changes in corporate structure, and company’s dissolution.

3. Ensure the proper maintenance and updating of statutory records, forms, returns, and notifications in compliance with the Companies Act 2016, Securities Commission Malaysia Act, Bursa Malaysia’s Listing Requirements, Stamp Act, and other relevant regulatory authorities.

4. Ensure compliance with all applicable corporate legislation, statutory reporting and filing obligations, and corporate governance frameworks.

5. Monitor and ensure all statutory reporting and filings are completed accurately and on time in accordance with corporate governance frameworks and best practices.

6. Support and execute corporate secretarial functions including drafting resolutions and other relevant documents and filing with the relevant authorities.

7. Assist the Director in organizing and coordinating Board of Directors’ Meetings (BODMs), Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs), ensuring full compliance with all statutory obligations and procedural requirements.

8. Liaise with clients, auditors, tax agents, legal advisors and/or other relevant government authorities on secretarial matters.

9. Handle client onboarding and acceptance procedures, including KYC checks and compliance with relevant required standards.

10. Support the business development efforts by attending to new client inquiries, preparing proposals, and assisting in onboarding processes.

11. Maintain a proactive role in managing client relationships and handling escalations, ensuring client satisfaction and long-term engagement.

12. Lead and manage your team mate’s work before sending the respective work to clients.

13. Manage clients’ expectations.

14. Undertake any other ad-hoc assignments, tasks, or responsibilities as directed by management or supervisor.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Assistant Company Secretary Manager?
• How many years' experience do you have in corporate & commercial law?
• How many years of corporate secretarial experience do you have?

We are an established firm of Chartered Accountants providing a comprehensive range of consultancy and compliance services in the area of corporate secretarial, outsource accounting and taxation.

We have clients of sole-proprietors, partnerships, firms, non-profit organizations and companies ranging from emerging small and medium enterprises, public listed companies, to international corporate entities. The nature of our client’s businesses range from information technology, consultancy services, event management, publishers, healthcare services, construction architectural services, complex management, education, food and beverage, investments, leasing and hire-purchase, manufacturing, multi‑level marketing, plantations, property development, retail, telecommunications, trading, printing and the travel industry.

People are the cornerstone of our business. We have only been able to come this far because of the dedication of the men and women who have poured their hearts and souls into doing the best job they can possibly do. Our team is from all walks of life, with different personalities and skill sets, but they share one thing in common: they want to make a difference in the world, one set of accounts at a time.

We offer the right candidate an environment that allows you to explore and map your own career path tailored to your personal goals, and a supportive community of colleagues working together towards real opportunities that positively impact our firm, our clients and their own careers.

Due to the nature of our business, we are always keeping an eye out for talented, passionate and hardworking individual to join our team.

We are an established firm of Chartered Accountants providing a comprehensive range of consultancy and compliance services in the area of corporate secretarial, outsource accounting and taxation.

We have clients of sole-proprietors, partnerships, firms, non-profit organizations and companies ranging from emerging small and medium enterprises, public listed companies, to international corporate entities. The nature of our client’s businesses range from information technology, consultancy services, event management, publishers, healthcare services, construction architectural services, complex management, education, food and beverage, investments, leasing and hire-purchase, manufacturing, multi‑level marketing, plantations, property development, retail, telecommunications, trading, printing and the travel industry.

People are the cornerstone of our business. We have only been able to come this far because of the dedication of the men and women who have poured their hearts and souls into doing the best job they can possibly do. Our team is from all walks of life, with different personalities and skill sets, but they share one thing in common: they want to make a difference in the world, one set of accounts at a time.

We offer the right candidate an environment that allows you to explore and map your own career path tailored to your personal goals, and a supportive community of colleagues working together towards real opportunities that positively impact our firm, our clients and their own careers.

Due to the nature of our business, we are always keeping an eye out for talented, passionate and hardworking individual to join our team.

Perks and benefits Medical Annual Dinner, Annual Company Trip, Bonus, Birthda