Assistant Company Secretary

FAIRVIEW MANAGEMENT SERVICES SDN. BHD.; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Training and guidance provided

Practical experience in secretarial &-

Job summary

FAIRVIEW MANAGEMENT SERVICES SDN. BHD. is seeking a diligent Corporate Secretarial Assistant to support statutory and corporate secretarial matters for a portfolio of companies.

You will assist in maintaining statutory records, preparing board and shareholders’ resolutions, and ensuring timely filings with SSM, while coordinating with clients for necessary documents. Fresh graduates are welcome; basic knowledge of the Companies Act 2016 and MS Office will help.

Qualifications

• Diploma or Degree in Business Administration, Corporate Administration, Accounting, Law or a related field.
• Fresh graduates are welcome to apply.
• Previous experience in company secretarial work will be an added advantage.
• Basic knowledge of the Companies Act 2016 and SSM procedures is an advantage.
• Good command of written and spoken English and Bahasa Malaysia.
• Good organisational and time-management skills.
• Meticulous, responsible and willing to learn.
• Able to work independently as well as in a team.
• Basic knowledge of Microsoft Office, especially Word and Excel.

Responsibilities

• Assist the Company Secretary in handling statutory and corporate secretarial matters for a portfolio of companies.
• Prepare and maintain statutory records, registers and corporate documents.
• Assist in preparing board resolutions, shareholders’ resolutions, meeting notices and minutes.
• Assist with statutory filings and submissions to SSM.
• Assist with company incorporation, changes in directors/shareholders, share allotments and other corporate secretarial matters.
• Monitor statutory deadlines and ensure filings are completed accurately and on time.
• Liaise with clients and assist in following up on required documents and information.
• Maintain proper filing and documentation of company secretarial records.
• Assist the team with day-to-day administrative and corporate secretarial tasks.
• Perform other duties as assigned by the Company Secretary or supervisor.

Skills

English communication

Bahasa Malaysia

Organisational skills

Time-management

Meticulousness

Teamwork

Microsoft Word

Microsoft Excel

Education

Diploma or Degree in Business Administration, Corporate Administration, Accounting, Law

Fresh graduates welcome

Tools

Microsoft Office

Job description

Assist the Company Secretary in handling statutory and corporate secretarial matters for a portfolio of companies.

Prepare and maintain statutory records, registers and corporate documents.

Assist in preparing board resolutions, shareholders’ resolutions, meeting notices and minutes.

Assist with statutory filings and submissions to SSM.

Assist with company incorporation, changes in directors/shareholders, share allotments and other corporate secretarial matters.

Monitor statutory deadlines and ensure filings are completed accurately and on time.

Liaise with clients and assist in following up on required documents and information.

Maintain proper filing and documentation of company secretarial records.

Assist the team with day-to-day administrative and corporate secretarial tasks.

Perform other duties as assigned by the Company Secretary or supervisor.

Job Requirements

Diploma or Degree in Business Administration, Corporate Administration, Accounting, Law or a related field.

Fresh graduates are welcome to apply.

Previous experience in company secretarial work will be an added advantage.

Basic knowledge of the Companies Act 2016 and SSM procedures is an advantage.

Good command of written and spoken English and Bahasa Malaysia.

Good organisational and time-management skills.

Meticulous, responsible and willing to learn.

Able to work independently as well as in a team.

Basic knowledge of Microsoft Office, especially Word and Excel.

What We Offer

Competitive salary based on qualifications and experience.

Training and guidance provided.

Opportunity to gain practical experience in corporate secretarial and compliance matters.

Friendly and supportive working environment.