Personal Assistant

OE Group Sdn Bhd; Nilai; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Free accommodation

Overtime can be converted to rest days

Annual bonus

Salary increment based on performance

Job summary

OE Group Sdn Bhd is seeking an Administrative and Secretarial professional to support management and the Company Secretary in corporate governance tasks. The role blends personal assistance with statutory compliance, including maintaining records and coordinating with regulatory bodies.

The ideal candidate holds a related degree, demonstrates strong organization, confidentiality, and communication skills, and is open to fresh graduates.

Qualifications

• Diploma or Degree in Business Administration, Law, Corporate Governance, or related field (preferred).
• Knowledge of company secretarial practices and statutory requirements is an advantage.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
• Fresh graduates are welcome to apply.
• Candidates with an interest in corporate administration or company secretarial work are encouraged to apply.

Responsibilities

• Provide comprehensive administrative and secretarial support to management and assist in ensuring compliance with statutory and regulatory requirements.
• Manage Director's schedule, meetings, and travel arrangements.
• Prepare documents, reports, and presentations as required.
• Assist in maintaining statutory records and filing with regulatory authorities.
• Draft board resolutions, meeting agendas, and minutes of meetings.
• Maintain organized filing systems and confidential records.
• Coordinate with lawyers, auditors, and consultants as needed.
• Liaise with government agencies and external bodies.

Education

Diploma or Degree in Business Administration, Law, Corporate Governance, or related field

Job description

Provide comprehensive administrative and secretarial support to management and assist the Company Secretary in ensuring that the company complies with statutory and regulatory requirements. This role combines personal assistance duties with company secretarial and corporate governance responsibilities.

Key Responsibilities

Administrative & Personal Assistance

Manage and organize the Director's or Executive's schedule, appointments, and meetings.

Handle correspondence, phone calls, and emails on behalf of management.

Prepare documents, presentations, and reports as required.

Coordinate travel arrangements, accommodations, and event logistics.

Maintain confidentiality and handle sensitive information with discretion.

Company Secretarial Support

Assist the Company Secretary in preparing and maintaining statutory records (e.g., registers of members, directors, secretaries, and shareholdings).

Support in the preparation and filing of statutory documents with regulatory authorities (e.g., SSM / ACRA / Companies House, depending on location).

Help draft board resolutions, meeting agendas, and minutes of meetings.

Ensure timely preparation and distribution of meeting notices and relevant materials.

Monitor compliance deadlines and assist in ensuring all filings and submissions are completed accurately and on time.

Documentation & Record Keeping

Maintain organized filing systems (physical and digital) for company documents, legal papers, and correspondence.

Assist in the safekeeping of official company seals, certificates, and records.

Update internal databases and document tracking systems.

Communication & Coordination

Liaise with internal departments, external auditors, regulatory bodies, and business partners on secretarial or administrative matters.

Support management in preparing documentation for meetings, business transactions, or compliance audits.

Coordinate with service providers such as lawyers, auditors, and consultants when needed.

Liaise with government agencies, including the Ministry of Education (MOE), Jabatan Pembangunan Kemahiran (JPK), and other relevant authorities.

Skills & Qualifications

Diploma or Degree in Business Administration, Law, Corporate Governance, or related field (preferred).

Knowledge of company secretarial practices and statutory requirements is an advantage.

Strong organizational, multitasking, and time management skills.

Excellent written and verbal communication skills.

High level of professionalism, confidentiality, and attention to detail.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management systems.

Fresh graduate are welcome to apply.

Candidates with an interest in corporate administration or company secretarial work are encouraged to apply.

Attractive remuneration basic salary to the right candidate

Free accommodation will be provided for employees working outside the area

Overtime can be accumulated and converted into rest days

Salary increment based on performance

Supportive and Positive working environment

Corporate mindset training*

Domestic and international travel opportunities*

Annual bonus*