Senior Company Secretary

ZTJX TRUST LTD; Kuala Lumpur; On-site; MYR 89,000 - 156,000; Full time

Benefits offered by this job

RM100 monthly allowance

Job summary

ZTJX TRUST LTD in Malaysia is seeking an experienced Corporate Secretary to manage and independently handle corporate secretarial matters, including drafting, reviewing, and maintaining statutory records and documents.

You will prepare resolutions, review filings with authorities, monitor deadlines, and ensure compliance. The role also involves mentoring junior staff, liaising with regulators, and contributing to process improvements in a Monday–Friday, onsite Bangsar office environment.

Qualifications

• Bachelor's Degree in Business Administration or related discipline.

Responsibilities

• Manage and independently handle corporate secretarial matters.
• Prepare and review resolutions, statutory forms, corporate action documents and filings.
• Handle submissions and filings with SSM, LHDN and other relevant authorities.
• Maintain statutory registers, corporate records and company documents.
• Monitor deadlines, document readiness, compliance requirements and quality of assigned matters.
• Manage complex or higher-risk matters and escalated issues where necessary.
• Review work prepared by junior team members.
• Provide coaching, technical guidance and practical support to junior staff.
• Maintain and improve corporate secretarial templates, checklists and practice standards.
• Support documentation correction, authority queries and process improvement.
• Liaise with regulators, auditors, lawyers, bankers and other relevant parties where authorised.
• Monitor changes in legislation and statutory requirements.
• Maintain accurate records, supporting documents and proper audit trails.
• Work closely with Compliance, Finance, Legal, Tax and other internal departments.

Skills

Statutory filing

Compliance management

Documentation review

Team coaching

Deadline management

MS Office

Attention to detail

Corporate record management

Risk identification

Education

Bachelor's Degree in Business Administration

Corporate Administration/Law

Tools

Microsoft Office

Job description

Manage and independently handle corporate secretarial matters.

Prepare and review resolutions, statutory forms, corporate action documents and filings.

Handle submissions and filings with SSM, LHDN and other relevant authorities.

Maintain statutory registers, corporate records and company documents.

Monitor deadlines, document readiness, compliance requirements and quality of assigned matters.

Manage complex or higher-risk matters and escalated issues where necessary.

Review work prepared by junior team members.

Provide coaching, technical guidance and practical support to junior staff.

Maintain and improve corporate secretarial templates, checklists and practice standards.

Support documentation correction, authority queries and process improvement.

Liaise with regulators, auditors, lawyers, bankers and other relevant parties where authorised.

Monitor changes in legislation and statutory requirements.

Maintain accurate records, supporting documents and proper audit trails.

Work closely with Compliance, Finance, Legal, Tax and other internal departments.

Requirements

Bachelor's Degree in Business Administration, Corporate Administration, Accounting, Finance, Law or a related discipline.

Strong hands-on experience in corporate secretarial work.

Good knowledge of corporate secretarial practices and statutory compliance requirements.

Strong experience in drafting, filing, reviewing and maintaining statutory records.

Able to independently manage corporate secretarial matters.

Able to identify documentation issues, inconsistencies and compliance risks.

Able to review work and provide guidance to junior team members.

Relevant professional qualification or progress towards professional qualification is an advantage.

Candidates with a legal background, particularly in corporate law or regulatory compliance, are encouraged to apply.

Proficient in Microsoft Office applications.

Skills

Statutory filing and compliance

Resolution drafting and review

Statutory register maintenance

SSM and regulatory submissions

Document review and quality control

Deadline and matter management

Risk identification and escalation

Corporate record management

Junior staff coaching and review

Microsoft Office

Strong attention to detail

Good organisational and time-management skills

Ability to manage multiple assignments independently

Language

Good written and spoken English is required.

Good written and spoken Mandarin is required.

Working Arrangement

Monday to Friday

Flexible working hours: Employees may start work anytime between 8:00 AM and 9:30 AM.

Monthly reimbursement of up to RM100

Flexible starting time

Monday to Friday working schedule

Office located in Bangsar

Convenient access to nearby LRT

Exposure to FP&A, costing, budgeting, forecasting and management decision support

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Company Secretary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?