Senior Executive, Secretarial

Progressive Impact Corporation Berhad (PICORP); Shah Alam; On-site; MYR 120,000 - 160,000; Full time

Job summary

Progressive Impact Corporation Berhad (PICORP) seeks a Company Secretary to provide in-house secretarial services for the group, ensuring compliance with statutory and regulatory requirements and maintaining accurate records.

Responsibilities include governance advisory, board meeting administration, AGM/EGM coordination, and liaison with regulators. A degree in Business or Corporate Administration and 5 years’ experience are required.

Qualifications

• Degree in Business or Corporate Administration required.
• Minimum 5 years’ experience in corporate secretarial work.
• Experience in a corporate/group environment preferred.

Responsibilities

• Provide in-house secretarial services to subsidiaries.
• Ensure compliance with Companies Act 2016 and Bursa requirements.
• Prepare secretarial documents (DCR, MCR, forms, dividend warrants).
• Plan and coordinate Board and Committee meetings.
• Lodge annual returns and regulatory filings with SSM.
• Maintain statutory registers and minutes books.
• Coordinate AGM/EGM and related communications.
• Maintain confidentiality and records.

Skills

Corporate governance

Statutory compliance

Board meetings

Secretarial documents

Regulatory liaison

Records management

Education

Degree in Business / Corporate Administration

Job description

This position provides an in-house Company Secretarial services to all subsidiaries Group of Companies. The position is responsible for ensuring that the company and its subsidiaries comply with all statutory and regulatory requirements, maintaining accurate statutory records, and providing professional secretarial support to the Board and management.

Principal Accountabilities :

1. Corporate Governance & Advisory

Support implementation of good corporate governance across the Group.

Advise management and directors on secretarial, corporate, and compliance matters.

Ensure adherence to the company’s Constitution and internal policies.

Prepare and review secretarial documents (DCR, MCR, statutory forms, dividend warrants, etc.) to ensure proper documentation.

2. Statutory & Regulatory Compliance

Ensure compliance with the Companies Act 2016, Bursa Listing Requirements, and other regulations.

Prepare and submit announcements to Bursa on time.

Lodge statutory forms, annual returns, and filings with SSM.

Maintain and update statutory registers, minutes books, and corporate records.

3. Board Meeting Administration

Plan, arrange, and coordinate all Board and Committee meetings.

Circulate yearly meeting schedules and manage date changes.

Prepare and circulate notices, agendas, and papers.

Handle logistics and attend meetings to record minutes.

Track follow-up actions.

4. AGM / EGM Administration

Coordinate all AGM/EGM requirements for shareholders.

Prepare and circulate circulars and notices within required timelines.

Manage logistics, documentation, and meeting arrangements.

Assist with incorporations, director changes, share transfers, restructuring, and dissolutions.

Liaise with external company secretaries, auditors, solicitors, and regulators.

6. Annual Report (AR) Lodgement

Coordinate drafting, review, approval, and submission of the Annual Report.

Work with relevant departments and ensure timely announcement and circulation.

7. Records Management & Confidentiality

Maintain statutory documents, company seal, and confidential records securely.

Ensure accuracy and confidentiality in all corporate documentation.

Arrange mandatory training programs.

Manage budget allocation, topic selection, approvals, registration, and payment.

Plan budget allocation for directors’ fees and allowances.

Coordinate payments and prepare EA forms.

Maintain updated personal files.

10. Ad-Hoc Duties

Perform any other tasks assigned by the superior.

Job Specification:
1. Education : Degree in Business / Corporate Administration.

2. Experience : 5 years’ experience in corporate secretarial work, preferably in a corporate or group environment.