Assistant, HR Services (6 months contract)

Liberty Mutual Insurance; Kuala Lumpur; On-site; MYR 40,000 - 64,000; Full time

Job summary

Liberty Mutual Insurance in Kuala Lumpur seeks an Assistant, HR Services to drive the HR document digitization project and support the electronic filing system rollout. The role involves collaborating with the US tech team, cleaning data in People@Liberty, and auditing transactions to enable meaningful analysis.

You will work with local HR teams to understand document types, retention policies, and compliance with data privacy regulations, maintaining confidentiality at all times.

Qualifications

• Strong attention to detail, logical thinking, and excellent organizational skills.
• Experience with HR documents digitization and e-filing systems preferred.

Responsibilities

• Digitize HR documents and categorize them within Liberty's system across digital and physical formats.
• Support testing and regional implementation of the electronic filing system.
• Clean data in People@Liberty to align with the career map/framework.
• Audit transactions in People@Liberty to support meaningful analysis.
• Collaborate with local HR teams to understand document types, requirements, and retention policies.
• Maintain confidentiality and high professional standards when handling employee information.

Skills

Attention to detail

Logical thinking

Organizational skills

Tools

People@Liberty

Job description

The Assistant, HR Services will be responsible for the HR document digitalization project, including digitizing HR documents and categorizing them within Liberty's system. Additional responsibilities include supporting the testing and regional implementation of the electronic filing system, cleaning job data in People@Liberty to ensure alignment with the career map/framework and auditing transactions in People@Liberty to ensure they support meaningful analysis.

This role requires strong attention to detail, logical thinking, and excellent organizational skills.

• Reviewed HR documents across multiple platforms (both digital and physical) and ensured appropriate digitization where required.
• Collaborated with the US technology team to understand required formats and categorization standards of the e-filing platform.
• Maintained HR documentation and e-filing systems in compliance with data privacy regulations and record-keeping requirements.
• Partnered closely with local HR teams to understand document types, specific requirements, and retention policies.

P&L Data Audit and Cleanup

• Conducted audits and cleanup of transactions in P&L to ensure alignment with defined standards.
• Developed a clear understanding of data field definitions and their appropriate usage within P&L systems.
• Reviewed and corrected transactions to ensure consistency with established definitions.

Maintained strict confidentiality and high professional standards when handling employee and organizational information.