Human Resource & Administration Assistant

William Safeguards Sdn. Bhd.; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

Competitive remuneration

Medical and insurance benefits

Fresh graduates welcome

Exposure to HR across entities

Job summary

William Safeguards Sdn. Bhd. is seeking an Human Resource & Administration Assistant to support a Shared Service Centre across HR, payroll, reporting, compliance, and administration for the group.

The role involves assisting with recruitment, onboarding, employee records, policy communication, payroll support, and cross-department reporting. Fresh graduates are welcome to apply for a structured entry into the HR career path.

Qualifications

• Bachelor’s degree in business or HR-related field.
• Proficient with MS Office and collaboration tools.
• Strong written and spoken English.
• Highly organized with attention to detail.
• Able to manage multiple tasks independently.

Responsibilities

• Assist with end-to-end recruitment and onboarding for group.
• Maintain accurate HR records and documentation.
• Advise on HR policies and communicate updates.
• Support payroll, insurance matters, and audits.
• Prepare HR and cross-department reports on turnover and budgeting.
• Handle daily administrative tasks and procurement to drive cost savings.

Skills

MS Office proficiency

English communication

Organizational skills

Independent worker

Education

Bachelor's Degree in Business Administration / HR / Office Management

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Human Resource & Administration Assistant

Human Resource & Administration Assistant supporting a Shared Service Centre, responsible for assisting across the full spectrum of HR, payroll, reporting, compliance, and administration functions for the group.

Key responsibilities

• Assist with the full recruitment cycle for the group, including initiating and running recruitment drives
• Assist with end-to-end employee onboarding and offboarding, and maintain accurate employee records and HR documentation
• Serve as the first point of contact for employee concerns, advising on HR policies and procedures and communicating company policy updates as needed
• Support investigations into employee complaints or misconduct and prepare related employment letters and documentation
• Participate in the full spectrum of payroll process and manage employees' insurance matters and renewals
• Assist with the annual compensation review and benchmarking process
• Prepare HR and cross-department reports and metrics covering turnover, recruitment, training, and budgeting
• Assist with financial audits and coordinate the preparation of information requested by external auditors.
• Handle daily administrative operations - filing, staff claims processing, screening calls/emails inquiries, drafting reports, presentations and other documents.
• Manage procurement of office and operational supplies/services, including vendor sourcing, bid evaluation, and selection to identify cost savings.

Qualifications

• Bachelor's Degree in Business Administration, Human Resources, Office Management, or a related field; fresh graduates are welcome to apply
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with online collaboration tools
• Strong written and spoken English communication skills
• Highly organised and meticulous with the ability to manage large volumes of documentation with attention to detail
• Able to work independently across multiple demands, with strong time management and prioritisation skills
• Results-driven and comfortable working in a fast-paced, dynamic environment

What We Offer

• Competitive remuneration, commensurate with experience
• Medical and insurance benefits for staff
• Opportunities for fresh graduates to begin and grow their HR career within the group
• Exposure to the full spectrum of HR, payroll, and administrative functions across multiple entities