Assistant, HR Services

Liberty Specialty Markets; Malaysia; On-site; MYR 42,000 - 66,000; Full time

Job summary

Liberty Specialty Markets in Malaysia is seeking an Assistant, HR Services to drive the HR document digitalization project and support the regional e-filing system. You will digitize and categorize HR documents, clean PIPL data in People@Liberty, and audit transactions for accurate analysis, while aligning with career map/framework.

Strong attention to detail and confidentiality are essential. You will collaborate with local HR teams and the US technology group to ensure correct formats,

Qualifications

• Experience digitizing HR documents and managing e-filing systems.
• Ability to work with cross-functional teams in a technical environment.
• Strong data privacy and record-keeping mindset.

Responsibilities

• Digitize HR documents and categorize them within Liberty’s system.
• Support testing and regional implementation of the e-filing system.
• Clean job data in People@Liberty to align with the career map/framework.
• Audit transactions in People@Liberty to support meaningful analysis.

Skills

Attention to detail

Logical thinking

Organizational skills

Service mindset

Customer focus

Integrity/confidentiality

Education

Diploma in Human Resources or Business Administration

Job description

The Assistant, HR Services will be responsible for the HR document digitalization project, including digitizing HR documents and categorizing them within Liberty’s system. Additional responsibilities include supporting the testing and regional implementation of the electronic filing system; cleaning job data in People@Liberty to ensure alignment with the career map/framework; and auditing transactions in People@Liberty to ensure they support meaningful analysis. This role requires strong attention to detail, logical thinking, and excellent organizational skills.

Job Responsibilities

• Reviewed HR documents across multiple platforms (both digital and physical) and ensured appropriate digitization where required.
• Collaborated with the US technology team to understand required formats and categorization standards of the e-filing platform.
• Maintained HR documentation and e-filing systems in compliance with data privacy regulations and record‑keeping requirements.
• Partnered closely with local HR teams to understand document types, specific requirements, and retention policies.

P&L Data Audit and Cleanup

• Conducted audits and cleanup of transactions in P&L to ensure alignment with defined standards.
• Developed a clear understanding of data field definitions and their appropriate usage within P&L systems.
• Reviewed and corrected transactions to ensure consistency with established definitions.
• Maintained strict confidentiality and high professional standards when handling employee and organizational information.
• Diploma in Human Resources, or Business Administration (or equivalent experience) is preferable
• Exceptional attention to details
• Proactive, service‑oriented mindset with strong customer focus
• High level of integrity and confidentiality when dealing with sensitive information