Procurement Assistant - IT Department

Private Advertiser; Lahad Datu; On-site; MYR 45,000 - 89,000; Full time

Job summary

Private Advertiser is seeking a procurement coordinator to support our Regional Office and plantation operations with procurement coordination, documentation and administrative tasks.

You will prepare ORF, Payment Requisition, PO and related documents; liaise with site teams, China-based staff, suppliers and Accounts; track procurement status, inventories, GRN/SIN and related records; verify invoices and supporting documents; monitor supplier warranty periods and claims; maintain accurate

Qualifications

• Diploma or degree in a relevant field (e.g., Business Administration, Procurement, IT, CS).
• 1–3 years' relevant procurement/purchasing/administrative experience preferred.
• Proficient in Microsoft Office and administrative processes.

Responsibilities

• Prepare ORF, Payment Requisition, PO and related documents.
• Liaise with site teams, China-based staff, suppliers and Accounts.
• Track procurement status, inventory, GRN/SIN and related records.

Skills

Mandarin proficiency

English proficiency

Bahasa Melayu

Coordination

Attention to detail

Education

Diploma / Degree in Business Administration, Procurement, IT, Computer Science

Tools

Microsoft Office

Job description

Join our team to support procurement coordination, documentation and administrative operations for our Regional Office and plantation operations.

Key responsibilities

Prepare ORF, Payment Requisition, PO and related documents.

Liaise with site teams, China-based staff, suppliers and Accounts.

Track procurement status, inventory, GRN/SIN and related records.

Verify, scan and compile invoices & supporting documents.

Monitor supplier warranty periods and claims.

Maintain accurate procurement records and filing.

Perform other duties assigned by the superior.

Requirement

Diploma / Degree in Business Administration, Procurement, IT, Computer Science or related field.

Preferably 1–3 years' relevant procurement / purchasing / administrative experience.

Good knowledge of Microsoft Office and administrative processes.

Proficient in Mandarin – fluent in speaking, reading and writing.

Good command of English and Bahasa Melayu.

Strong coordination, communication and organizational skills.

Detail-oriented, proactive and able to work independently.

Experience in procurement or multi-location operations is an added advantage.

"We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Candidates with full working rights for Malaysia.

Application Deadline: 28.8.2026

Only shortlisted candidates will be contacted.