Administrative Assistant

D&S AIR COND ENGINEERING; Seremban; On-site; MYR 28,000 - 39,000; Full time

Job summary

D&S AIR COND ENGINEERING is seeking an Admin Clerk to support daily office operations in Seremban, Malaysia. You will handle clerical tasks, data entry and filing with accuracy.

You will prepare quotations, POs, DOs, invoices, coordinate with suppliers and customers, maintain records in the system, and assist with purchasing. The role requires independence, organization and the ability to multi-task.

Willingness to learn company procedures and adapt to systems is essential.

Qualifications

• SPM/Diploma or equivalent
• Basic computer and Microsoft Office skills
• Able to handle documents and data accurately
• Responsible and organised
• Able to manage multiple tasks and meet deadlines
• Able to work independently
• Willing to learn and adapt to company procedures and systems

Responsibilities

• Handle daily administrative and clerical tasks
• Prepare quotations, POs, DOs, invoices and related documents
• Perform data entry and maintain proper filing and documentation
• Coordinate and follow up with suppliers regarding orders and deliveries
• Assist with purchasing and procurement-related tasks
• Communicate with customers, suppliers and other parties when required
• Maintain and update records using the company's system
• Provide general administrative support for daily office operations

Skills

MS Office

Data entry

Communication

Education

SPM/Diploma or equivalent

Tools

Company system

Job description

Handle daily administrative and clerical tasks.

Prepare quotations, Purchase Orders (POs), Delivery Orders (DOs), invoices and related documents.

Perform data entry and maintain proper filing and documentation.

Coordinate and follow up with suppliers regarding orders and deliveries.

Assist with purchasing and procurement-related tasks.

Communicate with customers, suppliers and other parties when required.

Maintain and update records using the company's system.

Provide general administrative support for daily office operations.

About you

Minimum SPM/Diploma or equivalent.

Basic computer and Microsoft Office skills.

Able to handle documents and data accurately.

Responsible and organised.

Able to manage multiple tasks and meet deadlines.

Able to work independently.

Willing to learn and adapt to company procedures and systems.