Accounts & Finance Assistant

CHOCOFAC (MALAYSIA) SDN. BHD.; Bandar Baru Bangi; Sur place; MYR 33 000 - 56 000; Plein temps

Résumé du poste

CHOCOFAC (MALAYSIA) SDN. BHD. is seeking a proactive Accounts, Finance & Purchasing Assistant to support our finance and procurement operations in Bandar Baru Bangi, Selangor.

You will handle accounting tasks, purchasing activities, inventory coordination, and general administration to ensure smooth day-to-day operations. The ideal candidate holds a diploma or degree in accounting/finance or related fields, with 1–3 years' experience in accounting, finance, purchasing, or procurement.

Qualifications

• Diploma or bachelor's degree in accounting/finance or related field.
• 1–3 years of experience in accounting, finance, purchasing, or procurement.
• Fresh graduates encouraged for junior roles.
• Proficient in Excel and ERP software (AutoCount, SQL Accounting).
• Strong numerical, analytical, and organisational skills.
• Excellent attention to detail and accuracy.
• Good negotiation and communication abilities.

Responsabilités

• Prepare and issue customer invoices, debit notes, and credit notes.
• Record daily financial transactions in the accounting system.
• Process supplier invoices and payment schedules.
• Monitor accounts receivable and follow up on outstanding payments.
• Reconcile bank, supplier, and petty cash accounts.
• Assist in monthly financial reports and year-end closing.
• Source materials and office supplies from local and overseas suppliers.
• Prepare Purchase Orders and monitor delivery schedules.
• Coordinate with warehouse and production teams to maintain stock levels.
• Support audits, tax submissions, and statutory compliance.
• General administration and liaison with stakeholders.

Connaissances

Numerical skills

Analytical thinking

Negotiation

Communication

Multitasking

Formation

Diploma or Bachelor's Degree in Accounting/Finance/Business Administration/Supply Chain

Outils

AutoCount

SQL Accounting

Microsoft Excel

Description du poste

We are looking for a proactive and detail-oriented Accounts, Finance & Purchasing Assistant to support our finance and procurement operations. This role is ideal for someone who enjoys working with numbers, coordinating with suppliers, and ensuring smooth day-to-day business operations. You will be responsible for accounting tasks, purchasing activities, inventory coordination, and administrative support.

Key Responsibilities

Accounts & Finance

Prepare and issue customer invoices, debit notes, and credit notes.

Record daily financial transactions accurately in the accounting system.

Process supplier invoices and prepare payment schedules.

Monitor accounts receivable and follow up on outstanding payments.

Perform bank, supplier, and petty cash reconciliations.

Assist in preparing monthly financial reports and management accounts.

Support month-end and year-end closing activities.

Maintain accurate accounting records and filing systems.

Assist with audits, tax submissions, and statutory compliance.

Monitor company expenses and assist with cash flow planning.

Purchasing & Procurement

Source materials, packaging, and office supplies from local and overseas suppliers.

Request and compare quotations to obtain the best price, quality, and delivery terms.

Prepare Purchase Orders (POs) and monitor delivery schedules.

Follow up with suppliers to ensure timely delivery of goods.

Coordinate with warehouse and production teams to maintain sufficient stock levels.

Monitor inventory levels and reorder materials when necessary.

Build and maintain strong relationships with suppliers.

Evaluate supplier performance in terms of pricing, quality, and service.

Assist in negotiating pricing and payment terms with suppliers.

Ensure purchasing documents are complete and properly filed.

Support cost-saving initiatives and continuous improvement in procurement processes.

General Administration

Maintain accurate documentation and records.

Liaise with internal departments, suppliers, auditors, and external service providers.

Perform other administrative and operational duties assigned by management.

Requirements

Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, Supply Chain, or a related field.

1–3 years of experience in accounting, finance, purchasing, or procurement (fresh graduates are encouraged to apply for junior roles).

Proficient in Microsoft Excel and accounting/ERP software (e.g., AutoCount, SQL Accounting).

Strong numerical, analytical, and organisational skills.

Excellent attention to detail and accuracy.

Good negotiation and communication skills.

Able to multitask and work independently in a fast-paced environment.

Experience in a manufacturing or FMCG environment is an advantage.

Bandar Baru Bangi

Bangi

43650 Selangor Darul Ehsan

Malaysia