Assistant Admin Executive (Urgent Hiring)

LV Concrete Sdn Bhd; Taiping; On-site; MYR 28,000 - 39,000; Full time

Job summary

LV Concrete Sdn Bhd in Taiping, Perak is seeking an experienced and organised Assistant Admin Executive to join our team. This full-time, office-based role provides essential administrative support to help our growing business operate efficiently.

You will handle invoicing, filing, data entry, and customer inquiries, with Mandarin-speaking candidates preferred. A Diploma or equivalent is required, with accounting or admin certifications a plus; proficiency in MS Excel and Word is essential.

Qualifications

• Proficiency in invoicing procedures and accurate record-keeping.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management abilities.
• Effective communication and interpersonal skills.
• Proficiency with MS Office (Excel, Word).
• Mandarin-speaking candidate preferred for client communication.

Responsibilities

• Prepare and issue accurate invoices to customers within required timeframes.
• Maintain and file invoices for tracking and reporting purposes.
• Check and compile delivery orders with customer stamps and signatures.
• Monitor deliveries ensuring compliance with delivery orders as per CCTV records.
• Organize diesel receipts for record-keeping and verification.
• Provide general administrative support and data entry; assist with ad-hoc tasks.
• Support team on special projects as needed.

Skills

Mandarin language

Invoicing procedures

Attention to detail

Organization

Time management

Communication skills

Education

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

LV Concrete Sdn Bhd is seeking an experienced and organised Assistant Admin Executive to join our team in Taiping, Perak. This full-time role will provide essential administrative support to our growing business, contributing to the overall efficiency and success of our operations.

Working Conditions:

Office-based work: Taiping Vistana

Full-time position: MONDAY to FRIDAY (8:00AM to 6:00PM)

What you'll be doing

Key Responsibilities:

• - Prepare and issue accurate invoices to customers, ensuring all invoices are sent within the required time frame
• - Maintain proper records of invoices issued for tracking and reporting purposes
• -Check and compile delivery orders to ensure all documents are complete and properly endorsed with the customer's stamp and signature
• - Monitor CCTV footage to ensure that deliveries are made in accordance with the respective delivery orders
• - Compile and organize diesel receipts in proper order for record-keeping and verification purposes
• - General Administrative Support:
• Maintaining and organising electronic and physical filing system
• Providing customer service support, including responding to inquiries and resolving issues
• Assisting with data entry and other administrative duties, as well as supporting general office tasks as needed
• Supporting the team with special projects and ad-hoc tasks as needed

What we're looking for

Preferably MANDARIN speaking candidate. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

High school DIPLOMA or equivalent; additional certifications in accounting or administration are an added advantage

Previous experience in administrative roles with exposure to invoicing procedures and related knowledge

Strong attention to detail and commitment to accuracy

Strong organisational and time management skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office suite (Excel, Word)

Ability to work independently and as part of a team

What can I earn as an Administration Executive