Admin Executive

LuVaii Purifaces; Kuala Lumpur; Sur place; MYR 36 000 - 60 000; Plein temps

Avantages offerts par ce poste

Competitive salary package

Professional development opportunities

Inclusive workplace culture

Full-time employment with job security

Accessible management and clear comms

Résumé du poste

LuVaii Purifaces is seeking an on-site Admin Executive to support daily office operations in Cheras, Kuala Lumpur. The role covers facilities, records, onboarding, HR admin, and cross-branch coordination in a fast-paced environment.

The successful candidate will manage assets, filing, licensing matters, and budgeting support while maintaining accuracy and strong communication within the team.

Qualifications

• High school diploma or diploma qualification in administration, business studies or a related field
• Proven experience as an Administrative Assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite and office management software
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Strong written and verbal communication skills in English; Bahasa Malaysia is advantageous

Responsabilités

• Manage daily office administration, facilities, equipment, and company assets
• Maintain proper filing systems, company records, and administrative documentation
• Handle employee onboarding, personnel files, attendance, leave records, and HR administrative matters
• Coordinate communication and administrative matters between branches and departments
• Handle branches’ business and signboard license application, renewal and matters dealing with local council authorities
• Monitor office supplies, branches’ repair and maintenance, administrative expenses, and operational costs
• Assist with administrative budgeting, compliance documentation, and audit requirements
• Support the implementation of company policies and procedures
• Perform other duties assigned by the Manager or Managing Director

Connaissances

Microsoft Office

Office management

Communication skills

Multitasking

Formation

Diploma in administration / business studies

Outils

Scheduling software

Email management

Basic accounting

Description du poste

About the role

LuVaii Purifaces is seeking an Admin Executive to join our growing team in Cheras, Kuala Lumpur. This is a full-time position offering an exciting opportunity to become an integral part of our administrative operations. The Admin Executive will play a vital role in supporting the smooth running of our office, ensuring efficient day-to-day operations and contributing to the overall success of the organisation. This role is based on-site in our Cheras location and requires a proactive, organised professional who thrives in a fast-paced environment.

Key responsibilities

• Manage daily office administration, facilities, equipment, and company assets
• Maintain proper filing systems, company records, and administrative documentation
• Handle employee onboarding, personnel files, attendance, leave records, and HR administrative matters
• Coordinate communication and administrative matters between branches and departments
• Handle branches’ business and signboard license application, renewal and matters dealing with local council authorities
• Monitor office supplies, branches’ repair and maintenance, administrative expenses, and operational costs
• Assist with administrative budgeting, compliance documentation, and audit requirementsSupport the implementation of company policies and procedures
• Perform other duties assigned by the Manager or Managing Director

What we're looking for

• High school diploma or diploma qualification in administration, business studies or a related field
• Proven experience as an Administrative Assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively
• Strong written and verbal communication skills in English; Bahasa Malaysia is advantageous
• Meticulous attention to detail and accuracy in all work produced
• Professional demeanour with strong interpersonal and customer service skills
• Ability to work independently and as part of a team in a collaborative environment
• Reliability and punctuality with a flexible approach to work demands
• Experience with scheduling software, email management systems and basic accounting practices is preferred

About us

LuVaii Purifaces is a dynamic organisation committed to delivering excellence in everything we do. We pride ourselves on our collaborative culture, where every team member is valued and has the opportunity to contribute meaningfully to our success. Our mission is to provide outstanding service whilst maintaining the highest standards of professionalism and integrity. We believe in investing in our employees' growth and creating a supportive workplace where talent can flourish.

What we offer

• Competitive salary package commensurate with experience and qualifications
• Opportunities for professional development and career progression within the organisation
• A supportive and inclusive workplace culture that values teamwork and collaboration
• Full-time employment with job security and stability
• Friendly team environment with accessible management and clear communication channels
• Statutory benefits as per Malaysian employment regulations