Account Assistant

COCOFANS SDN BHD; Petaling Jaya; On-site; MYR 36,000 - 48,000; Full time

Job summary

COCOFANS SDN BHD is seeking a reliable Admin Executive to manage invoices, expenses, and document control from our Ara Damansara, Petaling Jaya office. The role focuses on structured processes, accuracy, and timely updates to payment statuses.

The ideal candidate has 1–3 years in admin/accounts, proficiency in Excel/Google Sheets/SQL, and strong English and Bahasa Melayu. You will support filing, reporting, and basic customer inquiries as part of daily duties.

Qualifications

• 1-3 years of experience in an administrative, accounts, or documentation role.
• Experience handling invoices, expenses, and filing systems.
• Proficiency in Microsoft Excel, Google Sheets, and SQL.
• Strong organizational skills with excellent attention to detail.
• Ability to work independently and follow structured processes.
• Good command of English and Bahasa Melayu.

Responsibilities

• Prepare invoices and update payment statuses.
• Maintain accurate records of outstanding and completed payments.
• Ensure DOs, invoices, and related documents match correctly.
• Identify and report discrepancies promptly.
• Record and organize company expenses.
• Maintain complete supporting documents for accounting and audit purposes.
• Maintain an organized filing system (digital and physical).
• Prepare simple reports and update internal trackers.
• Support day-to-day office administrative tasks.
• Respond to new customer enquiries when required.

Skills

Excel

Google Sheets

SQL

Attention to detail

Organizational skills

Independent worker

Structured processes

English language

Bahasa Melayu

Tools

Microsoft Excel

Google Sheets

SQL

Job description

We are looking for a reliable, detail-oriented Admin Executive to manage our company's invoices, expenses, and document control.

If you enjoy structured work, keeping records organized, and ensuring nothing gets overlooked, this role is for you.

What You'll Do

Prepare invoices and update payment statuses.

Maintain accurate records of outstanding and completed payments.

Ensure Delivery Orders (DOs), invoices, and related documents match correctly.

Identify and report discrepancies promptly.

Expense Recording

Record and organize company expenses.

Maintain complete supporting documents for accounting and audit purposes.

Filing & Document Control

Maintain an organized filing system (both digital and physical).

Ensure all invoices, DOs, receipts, and forms are properly labeled and easy to retrieve.

Administrative Support

Prepare simple reports.

Update internal trackers.

Support day-to-day office administrative tasks.

Basic Customer Service

Respond to new customer enquiries when required.

This Role Is NOT for You If:

You dislike repetitive or detail-oriented work.

You require constant supervision or training.

We're Looking For Someone Who Has:

1-3 years of experience in an administrative, accounts, or documentation role.

Experience handling invoices, expenses, and filing systems.

Proficiency in Microsoft Excel, Google Sheets, and SQL.

Strong organizational skills with excellent attention to detail.

Ability to work independently and follow structured processes.

Good command of English and Bahasa Melayu. (Mandarin is an added advantage.)

Location: Ara Damansara, Petaling Jaya