Admin Assistant

Qing Lu Sdn Bhd; Ayer Itam; On-site; MYR 25,000 - 28,000; Full time

Job summary

Qing Lu Sdn Bhd, a central kitchen based in Ayer Itam, Penang, is hiring an Admin Executive. Fresh graduates are welcome. You will manage staff, oversee kitchen and warehouse operations, control food inventory, coordinate receiving, dispatch and logistics, and handle invoicing and office administration.

Training is provided and SOPs are followed. The role involves coordinating logistics, maintaining records in Google Sheets or the company system, and supporting a growing food service network

Qualifications

• Fresh graduates welcome; admin/warehouse/management experience is an advantage.
• Must read, write and communicate in Mandarin.
• English or Malay skills are an advantage.
• Detail-oriented, responsible and organized; able to follow SOPs.
• Basic computer skills: Excel, Word, Google Sheets.
• Good communication skills; willing to learn and lead a team.

Responsibilities

• Manage and schedule staff.
• Oversee daily kitchen operations and order.
• Handle the receiving process: verify POs, check goods quality and quantity, and notify management of any issues.
• Handle the dispatch process: verify outlet information, goods and quantities, and keep photo records.
• Manage food inventory: stock counting, real-time updates in Google Sheets / company system, and accurate inventory records.
• Supervise storage and stock counting in the warehouse, chilled room and frozen room, and keep the warehouse neat and clean.
• Coordinate logistics and delivery arrangements.
• Handle Sales Order > Delivery Order > Invoice (training provided).
• Handle other office administration tasks.

Skills

Staff management

Team leadership

Communication skills

Mandarin language

Basic computer skills

Google Sheets

Excel

Tools

Google Sheets

Excel

Company system

Job description

Admin Executive

Job Summary

Qing Lu Sdn Bhd (Ayer Itam, Penang) is hiring an Admin Executive, and fresh graduates are welcome. You will manage staff, oversee kitchen and warehouse operations, control food inventory, coordinate receiving, dispatch and logistics, and handle invoicing and office administration. We work with clear SOPs and provide training.

About Us

Qing Lu Sdn Bhd is a central kitchen based in Ayer Itam, Penang. We supply food to Ditan Hot Pot outlets (Q2, KPS, Icon City and Aroma) and other restaurants.

Location: Ayer Itam, Penang

Salary: RM2,200 - RM2,500 (depending on experience)

Expected Start Date: Immediate

Job Scope:

• Manage and schedule staff
• Oversee daily kitchen operations and order
• Handle the receiving process: verify POs, check goods quality and quantity, and notify management of any issues
• Handle the dispatch process: verify outlet information, goods and quantities, and keep photo records
• Manage food inventory: stock counting, real-time updates in Google Sheets / company system, and accurate inventory records
• Supervise storage and stock counting in the warehouse, chilled room and frozen room, and keep the warehouse neat and clean
• Coordinate logistics and delivery arrangements
• Handle Sales Order > Delivery Order > Invoice (training provided)
• Handle other office administration tasks

Requirements:

• Fresh graduates are welcome; admin, warehouse or management experience is an advantage
• Able to read, write and communicate in Mandarin (internal communication and some documents are in Mandarin)
• English / Malay is an advantage
• Detail-oriented, responsible and organized, able to follow SOPs
• Basic computer skills (Excel, Word, Google Sheets)
• Good communication skills, willing to learn and lead a team