Admin Assistant

MAYA MANUFACTURING & TRADING COMPANY (MALAYSIA) SDN BHD; Puchong; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

5-day work week

Annual bonus

EPF, SOCSO & EIS contributions

Annual leave and medical leave

Training and development opportunities

Friendly and supportive environment

Career advancement opportunities

Job summary

MAYA Manufacturing & Trading Company (Malaysia) Sdn Bhd in Puchong, Selangor is seeking an Administrative Assistant to support daily operations and documentation. The role covers general office duties, basic accounting tasks, and import/export coordination, reporting to management.

The successful candidate will have 1–2 years of admin experience, strong MS Office skills, and good communication. We offer a 5-day work week, annual bonus, and development opportunities.

Qualifications

• 1–2 years of experience in an administrative or clerical role.
• Basic knowledge of import/export procedures and related documentation.
• Experience with AutoCount accounting software is preferred.
• Proficient in Microsoft Office applications (Word/Excel/PowerPoint/Outlook).
• Strong written and verbal communication; good organisation and time management.
• Ability to work independently or in a team with minimal supervision.
• English fluency is essential; Bahasa Malaysia and/or Mandarin are a plus.
• Willingness to learn and take on additional duties.

Responsibilities

• Assist daily administrative and general office operations.
• Handle calls, emails and messages professionally.
• Prepare and organise sales reports and documents.
• Maintain filing systems and company records.
• Arrange meetings and company events.
• Prepare invoices, receipts and payment vouchers.
• Assist with banking and basic bookkeeping tasks.
• Coordinate import/export documentation and shipments.
• Follow up on documents, payments and shipments.
• Provide support to management and other departments.

Skills

Microsoft Office

Time management

Organisational skills

Communication skills

Teamwork

Tools

AutoCount

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are seeking an enthusiastic, responsible and well-organised Admin Assistant to join MAYA Manufacturing & Trading Company (Malaysia) Sdn Bhd.

This is a full-time position based in Puchong, Selangor.

Company Address: No.8, Jalan TPP 1/5, Taman Perindustrian Puchong, 47160 Puchong, Selangor.

The successful candidate will be responsible for providing administrative and general office support, assisting with basic accounting tasks, sales documentation and import and export coordination. You will work closely with management and other departments to ensure the smooth and efficient daily operations of the company.

Job Responsibilities

Assist with daily administrative and general office operations.

Handle incoming phone calls and respond to emails and messages professionally.

Assist in preparing, organising and updating sales reports.

Maintain, organise and manage company documents, records and filing systems.

Assist in arranging meetings, appointments and company events.

Prepare invoices, official receipts and payment vouchers.

Assist with banking transactions, cash handling and basic bookkeeping tasks.

Assist with import and export documentation, including shipping documents and basic customs clearance coordination.

Follow up on documents, payments, shipments and other administrative matters.

Provide administrative support to management and other departments.

Assist with other office duties and ad-hoc tasks as assigned.

Job Requirements

At least 1–2 years of working experience in an administrative or clerical role.

Basic knowledge of import and export procedures and related documentation will be an advantage.

Experience with AutoCount accounting software is preferred.

Familiarity with preparing invoices, official receipts, payment vouchers and performing basic bookkeeping tasks.

Proficient in Microsoft Office applications, particularly Microsoft Word, Excel, PowerPoint and Outlook.

Good organisational, time management and multitasking skills, with the ability to prioritise tasks effectively.

Good written and verbal communication skills.

Ability to work independently with minimal supervision and collaborate effectively as part of a team.

Strong attention to detail, with a high level of accuracy and responsibility in handling administrative and accounting tasks.

Professional, responsible and courteous when communicating with colleagues, customers, suppliers and external parties.

Good command of written and spoken English is essential. Proficiency in Bahasa Malaysia and/or Mandarin will be an added advantage.

A valid Malaysian driving licence is preferred.

Willingness to learn, adapt and take on additional administrative duties and responsibilities when required.

What We Offer

• 5-day work week
• Annual bonus
• EPF, SOCSO & EIS contributions
• Annual leave and medical leave
• Training and development opportunities
• A friendly and supportive working environment
• Opportunities for learning and career advancement

What can I earn as an Administration Officer