Administrative Executive — Dynamic Office Support (PJ)

Agensi Pekerjaan My Employment Agency Sdn Bhd; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Agensi Pekerjaan My Employment Agency Sdn Bhd in Petaling Jaya, Selangor, is seeking an Administrative Executive to join our team. This full-time role supports the smooth operation of our organisation and keeps our office running efficiently, ensuring staff have the administrative backing they need.

You will manage calendars, handle correspondence, maintain filing systems, support departments with data entry and reports, coordinate supplies, assist meetings, and liaise with vendors.

Qualifications

• Proven experience in an administrative or office support role.
• Arrange logistics and deployment for helpers.
• Liaise with embassies or government sector for work permit applications.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in tasks.
• Ability to work independently and as part of a team.
• Diploma or equivalent qualification in administration, business or related field.

Responsibilities

• Manage and organise office calendars, scheduling meetings and appointments for senior staff members.
• Handle incoming and outgoing correspondence, including emails, letters and packages.
• Maintain accurate and organised filing systems, both physical and digital, ensuring easy retrieval of documents.
• Provide administrative support to various departments, assisting with data entry, document preparation and report compilation.
• Coordinate office supplies and equipment, placing orders when necessary and managing inventory.
• Assist in the preparation of meeting materials, agendas and minutes.
• Answer and direct telephone calls, handling general enquiries with professionalism and courtesy.
• Support the organisation of company events, training sessions and team activities.
• Perform general administrative duties including photocopying, scanning and document binding.
• Liaise with external vendors and service providers as required.

Skills

Office management

Calendar management

Multitasking

English proficiency

Education

Diploma or equivalent in administration/business

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Agensi Pekerjaan My Employment Agency Sdn Bhd in Petaling Jaya, Selangor, is seeking an Administrative Executive to join our team. This full-time role supports the smooth operation of our organisation and keeps our office running efficiently, ensuring staff have the administrative backing they need.

You will manage calendars, handle correspondence, maintain filing systems, support departments with data entry and reports, coordinate supplies, assist meetings, and liaise with vendors.