Facilities & Admin Lead - Office Ops & Compliance

Dynamic Building System Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 58,000; Full time

Job summary

Dynamic Building System Sdn Bhd in Petaling Jaya seeks an Admin Executive to oversee daily office operations, coordinate maintenance, manage vendors, and supervise cleaning and space organization.

You will handle utility payments, inventory of office supplies, car facilities, and budgets; ensure safety compliance and timely renewal of CIDB/MITI licenses, and perform ad hoc tasks as required.

Qualifications

• Minimum 2 years of relevant experience in office administration or administrative support.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong organizational and time management skills.
• Attention to detail with ability to multitask.
• Able to work independently and coordinate with different departments.
• Experience in handling office facilities, supplies, vendors, and general administrative matters.

Responsibilities

• Oversee daily operations of the office to ensure a smooth and efficient working environment.
• Coordinate office repairs and maintenance, liaising with service providers as needed.
• Supervise cleanliness and organization of the workspace, including management of cleaning staff.
• Oversee office rental facilities, including renewals and terminations of tenancy agreements.
• Ensure timely payment of utility bills to avoid service disruption.
• Manage inventory of office supplies, stationery, equipment, and pantry items.
• Ensure all office facilities (e.g., air conditioning, lighting, furniture) are functional and well-maintained.
• Handle company car facilities, including purchase, disposal, and management of petrol cards.
• Manage office budgets, including expenses related to supplies, repairs, pantry, and miscellaneous costs.
• Ensure the office complies with safety and health regulations.
• Manage the timely renewal of company licenses and registrations (including CIDB and MITI) to ensure continuous regulatory compliance.
• Perform other ad hoc tasks as assigned by your superior.

Skills

Excel

Word

PowerPoint

Time management

Vendor management

Facilities coordination

Job description

Dynamic Building System Sdn Bhd in Petaling Jaya seeks an Admin Executive to oversee daily office operations, coordinate maintenance, manage vendors, and supervise cleaning and space organization.

You will handle utility payments, inventory of office supplies, car facilities, and budgets; ensure safety compliance and timely renewal of CIDB/MITI licenses, and perform ad hoc tasks as required.