Administrative Executive

Agensi Pekerjaan My Employment Agency Sdn Bhd; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Agensi Pekerjaan My Employment Agency Sdn Bhd in Petaling Jaya, Selangor, is seeking an Administrative Executive to join our team. This full-time role supports the smooth operation of our organisation and keeps our office running efficiently, ensuring staff have the administrative backing they need.

You will manage calendars, handle correspondence, maintain filing systems, support departments with data entry and reports, coordinate supplies, assist meetings, and liaise with vendors.

Qualifications

• Proven experience in an administrative or office support role.
• Arrange logistics and deployment for helpers.
• Liaise with embassies or government sector for work permit applications.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English and Bahasa Malaysia.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in tasks.
• Ability to work independently and as part of a team.
• Diploma or equivalent qualification in administration, business or related field.

Responsibilities

• Manage and organise office calendars, scheduling meetings and appointments for senior staff members.
• Handle incoming and outgoing correspondence, including emails, letters and packages.
• Maintain accurate and organised filing systems, both physical and digital, ensuring easy retrieval of documents.
• Provide administrative support to various departments, assisting with data entry, document preparation and report compilation.
• Coordinate office supplies and equipment, placing orders when necessary and managing inventory.
• Assist in the preparation of meeting materials, agendas and minutes.
• Answer and direct telephone calls, handling general enquiries with professionalism and courtesy.
• Support the organisation of company events, training sessions and team activities.
• Perform general administrative duties including photocopying, scanning and document binding.
• Liaise with external vendors and service providers as required.

Skills

Office management

Calendar management

Multitasking

English proficiency

Education

Diploma or equivalent in administration/business

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About the role

We are seeking an Administrative Executive to join Agensi Pekerjaan My Employment Agency Sdn Bhd in Petaling Jaya, Selangor. This is a full-time position that plays a vital role in supporting the smooth operation of our organisation. As an Administrative Executive, you will be at the heart of our administrative functions, ensuring that our office runs efficiently and that all team members have the support they need to perform at their best. This position is integral to maintaining our high standards of service delivery and organisational excellence.

Key responsibilities

• Manage and organise office calendars, scheduling meetings and appointments for senior staff members
• Handle incoming and outgoing correspondence, including emails, letters and packages
• Maintain accurate and organised filing systems, both physical and digital, ensuring easy retrieval of documents
• Provide administrative support to various departments, assisting with data entry, document preparation and report compilation
• Coordinate office supplies and equipment, placing orders when necessary and managing inventory
• Assist in the preparation of meeting materials, agendas and minutes
• Answer and direct telephone calls, handling general enquiries with professionalism and courtesy
• Support the organisation of company events, training sessions and team activities
• Perform general administrative duties including photocopying, scanning and document binding
• Liaise with external vendors and service providers as required

What we're looking for

• Proven experience in an administrative or office support role, ideally within the employment agency or recruitment sector
• Arrange logistics and deployment for helpers.
• Liaise with the respective embassies or government sector for the application of work permit
• Strong organisational and time management skills, with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Attention to detail with a commitment to accuracy in all administrative tasks
• Ability to work independently and as part of a team in a fast-paced environment
• Diploma or equivalent qualification in administration, business or a related field, or demonstrable equivalent experience

What we offer

At Agensi Pekerjaan My Employment Agency Sdn Bhd, we are committed to creating a supportive and inclusive workplace where our team members can thrive. We offer competitive remuneration packages, opportunities for professional development and career progression within our growing organisation. Our workplace culture emphasises teamwork, respect and mutual support. We provide a pleasant and collaborative office environment in Petaling Jaya with modern facilities. We also value work-life balance and offer flexibility where possible to support our employees' wellbeing. As part of our team, you will have access to training and development opportunities to enhance your skills and advance your career in the administration and employment services sector.

About us

Agensi Pekerjaan My Employment Agency Sdn Bhd is a dynamic and professional employment agency dedicated to connecting talented individuals with rewarding career opportunities. We specialise in recruitment and staffing solutions, serving both employers and job seekers across various industries. Our mission is to build lasting relationships with our clients and candidates by providing exceptional service, expertise and industry knowledge. With a commitment to professionalism, integrity and excellence, we have established ourselves as a trusted partner in the employment sector. We pride ourselves on our dedicated team, innovative approach and deep understanding of the Malaysian job market.

We are an equal opportunity employer and welcome applications from all backgrounds.