Admin

B L CHONG & P Y TAY; Petaling Jaya; On-site; MYR 28,000 - 45,000; Full time

Job summary

B L CHONG & P Y TAY is seeking a proactive Administrative Assistant for a full-time role in Petaling Jaya, Selangor. You will support daily office operations, manage schedules, handle correspondence, and maintain organised filing systems to enable the team to focus on core tasks.

The role requires excellent English communication, strong organisational skills, and proficiency in Microsoft Office. You will work in a fast-paced environment, coordinate across teams, and handle confidential

Qualifications

• Excellent organisational and time management skills; ability to manage multiple priorities.
• Strong written and verbal communication in English.
• Attention to detail and accuracy in all tasks.
• Ability to work independently while being a team player.
• Discretion with confidential information.
• Willingness to learn new software tools.

Responsibilities

• Managing office schedules, appointments, and meeting coordination for staff members.
• Handling incoming and outgoing correspondence, including emails, post, and general enquiries.
• Maintaining accurate and organised filing systems, both physical and digital.
• Performing data entry and maintaining databases with accuracy and confidentiality.
• Managing office supplies inventory and placing orders as required.
• Assisting with office administration tasks and special projects as assigned.

Skills

Organisational skills

Communication in English

Attention to detail

Teamwork

Learning mindset

Adaptability

Tools

Microsoft Office

Job description

About the role
We are seeking a proactive candidate to join our team on a full-time basis in Petaling Jaya, Selangor. This role is crucial to the smooth operation of our office, providing comprehensive administrative support that enables our team to focus on their core responsibilities.

Key responsibilities

Managing office schedules, appointments, and meeting coordination for staff members

Handling incoming and outgoing correspondence, including emails, post, and general enquiries

Maintaining accurate and organised filing systems, both physical and digital

Performing data entry and maintaining databases with attention to accuracy and confidentiality

Managing office supplies inventory and placing orders as required

Assisting with office administration tasks and special projects as assigned

What we're looking for

Excellent organisational and time management skills, with the ability to manage multiple priorities effectively

Strong written and verbal communication skills in English

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Attention to detail and commitment to maintaining accuracy in all tasks

Ability to work independently whilst being a collaborative team player

Discretion and ability to handle confidential information appropriately

Willingness to learn new software tools

Flexibility and adaptability in a fast-paced office environment