Administrative Executive

Arch Collection Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 56,000; Full time

Job summary

Arch Collection Sdn Bhd is seeking a responsible Administrative Executive to support daily office operations and handle multiple tasks with independence. The role involves preparing quotations, DOs and invoices, maintaining records, and coordinating with clients, suppliers, and internal teams.

The ideal candidate has 3-5 years of relevant experience, proficiency in MS Office/Google Workspace, and familiarity with accounting software.

Qualifications

• 3-5 years of relevant administrative experience
• Experience in preparing quotations, DOs and invoices is an advantage
• Familiar with AutoCount or other accounting/ERP software is an advantage
• Proficient in Microsoft Office / Google Workspace
• Good written and verbal communication skills
• Well-organised, responsible and detail-oriented
• Able to work independently with minimal supervision
• Good follow-up and coordination skills

Responsibilities

• Handle daily administrative and office operations
• Prepare and issue quotations, Delivery Orders (DO) and invoices
• Maintain proper filing, records and administrative documentation
• Coordinate with clients, suppliers and internal departments
• Follow up on quotations, orders, invoices and other outstanding matters
• Assist with basic HR, finance and general office matters when required
• Prepare letters, reports and other business correspondence
• Support management in ad-hoc administrative tasks and projects

Skills

Organised

Communication skills

Independent worker

Attention to detail

Tools

AutoCount

Microsoft Office

Google Workspace

Job description

We are looking for a responsible and organised Administrative Executive to support our daily office and administrative operations. The ideal candidate should be able to handle multiple tasks independently and coordinate effectively with internal teams and external parties.

Key responsibilities

• Handle daily administrative and office operations
• Prepare and issue quotations, Delivery Orders (DO) and invoices
• Maintain proper filing, records and administrative documentation
• Coordinate with clients, suppliers and internal departments
• Follow up on quotations, orders, invoices and other outstanding matters
• Assist with basic HR, finance and general office matters when required
• Prepare letters, reports and other business correspondence
• Support management in ad-hoc administrative tasks and projects

About you

• Minimum 3-5 years of relevant administrative experience
• Experience in preparing quotations, DOs and invoices is an advantage
• Familiar with AutoCount or other accounting/ERP software is an advantage
• Proficient in Microsoft Office / Google Workspace
• Good written and verbal communication skills
• Well-organised, responsible and detail-oriented
• Able to work independently with minimal supervision
• Good follow-up and coordination skills

What can I earn as an Administration Executive