Admin Assistant

IKATAN GEMAJAYA SDN BHD; Shah Alam; On-site; MYR 28,000 - 42,000; Full time

Job summary

Admin Assistant role in construction handles day-to-day administrative tasks, document control, and project support. You will coordinate paperwork, file records, and assist site teams with documentation and correspondence.

The position requires a Diploma in a related field, proficiency in Microsoft Office, good communication, and the ability to work independently in a fast-paced environment. Training and growth opportunities are available within the company.

Qualifications

• Diploma in Business Administration, Management, Accounting or related field.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills.

Responsibilities

• Handle day-to-day administrative tasks and office documentation.
• Prepare and maintain documents such as quotations, purchase orders, delivery orders, invoices and correspondence.
• Perform data entry and maintain filing and records.
• Assist in preparing documents and reports for ongoing construction projects.
• Liaise with suppliers, subcontractors, clients and internal departments.
• Assist in monitoring and maintaining project-related documentation.
• Handle incoming calls, emails and general enquiries.
• Assist Accounts and HR with administrative matters.
• Perform other administrative duties assigned by management.

Skills

Good communication

Well-organised

Independent worker

Multitasking

Education

Diploma in Business Administration / Management / Accounting or related field

Tools

Microsoft Office

Job description

An Admin Assistant role in the construction industry, responsible for managing day-to-day administrative tasks, office documentation, and project-related support.

Key responsibilities

Handle day-to-day administrative tasks and office documentation

Prepare and maintain documents such as quotations, purchase orders, delivery orders, invoices and correspondence

Perform data entry and maintain proper filing and records

Assist in preparing documents and reports for ongoing construction projects

Liaise with suppliers, subcontractors, clients and internal departments when required

Assist in monitoring and maintaining project-related documentation

Handle incoming calls, emails and general enquiries

Assist the Accounts and HR department with administrative matters when required

Perform other administrative duties assigned by the management

About you

Minimum Diploma in Business Administration, Management, Accounting or related field

Basic knowledge of Microsoft Office (Word, Excel, Outlook)

Good communication and interpersonal skills

Well-organised, detail-oriented and responsible

Able to work independently and manage multiple tasks

Willing to learn and able to work in a fast-paced environment

Previous experience in administration or construction industry is an added advantage

We are an established company hiring talented individuals. Opportunities for advancement are excellent for those who excel in their performance. Take the challenge, build your career with us and enjoy the uniqueness of being part of the visionary strength of our group.

We are an established company hiring talented individuals. Opportunities for advancement are excellent for those who excel in their performance. Take the challenge, build your career with us and enjoy the uniqueness of being part of the visionary strength of our group.