Logistics Admin Executive

KWONG FAT POLYMERS SDN BHD; Rawang; On-site; MYR 28,000 - 50,000; Full time

Job summary

KWONG FAT POLYMERS SDN BHD is seeking a reliable Logistics Administrative Executive to support daily operations across logistics coordination, shipping documents, and delivery arrangements. You will collaborate with warehouse and purchasing teams to keep processes accurate and on schedule.

Applicants should hold a Diploma or equivalent in Business Administration or Logistics, be proficient in MS Office (Excel/Word), and have strong organisational skills.

Qualifications

• Diploma or equivalent qualification in Business Administration, Logistics, or related field.
• Entry-level position welcome, with a plus point to have 1–2 years working experience in a logistics environment.
• Must possess a valid driving licence and own transport (car or motorcycle) for deliveries and duties.
• Basic proficiency in MS Office Excel and Word.
• Good organisational skills and attention to detail.
• Eagerness to learn and adapt to various logistics changes, tasks and responsibilities.
• Able to work independently on assigned tasks and follow established procedures.
• Willingness to work collaboratively with other department team members.

Responsibilities

• Prepare invoices, packing lists and shipping documents per instructions and verify in ERP.
• Ensure documents meet regulatory requirements before submission.
• Plan and arrange import/export shipments with Project/Purchasing teams.
• Coordinate with warehouse for required documents and labels.
• Coordinate with freight forwarders and customs to ensure smooth shipments.
• Update shipment tracking log and share with departments.
• Maintain filing of logistics and operational documents.

Education

Diploma or equivalent in Business Administration or Logistics

Attention to detail

Organisational skills

Willingness to learn

Independent working

Tools

Microsoft Excel

Microsoft Word

Job description

We are seeking a reliable and detail-oriented Logistics Administrative Executive to support daily operations across logistics coordination, trade marketing materials, and delivery arrangements. This role provides essential administrative support to ensure smooth and well-organised operational processes.

Job Specifications:

Prepare invoices, packing lists and other related shipping documents according to company written working instructions and procedures and ensure verification and validation in the ERP system.

Ensure accuracy and completeness of all shipping documents according to regulatory requirements before submission to regulatory bodies or freight forwarders.

Work with the Project/Purchasing team to plan and arrange import and export shipments to ensure all shipments are executed according to the requirements.

Work with warehouse team members to ensure all shipments are attached with necessary shipping documents such as invoices, delivery orders, packing lists, shipping marks and labels.

Plan, arrange and coordinate with freight forwarders, logistics service providers and custom clearance agents to ensure import and export shipments are handled in a smooth and proper manner.

Update the shipment tracking log with all shipping documents and share to respective departments in a timely manner.

Maintain accurate and organised filing of logistics and operational documents.

Job Requirements:

Diploma or equivalent qualification in Business Administration, Logistics, or related field

Entry-level position are welcome, with a plus point to have 1-2 years working experience in a logistics environment.

Must possess a valid driving licence and own transport (car or motorcycle), as the role requires travel for deliveries and operational duties.

Basic proficiency in MS Office Excel and Words

Good organisational skills and attention to detail

Eagerness to learn and adapt to various logistics changes, tasks and responsibilities.

Able to work independently on assigned tasks and follow established procedures.

Willingness to work collaboratively with other department team members

What can I earn as an Administration Executive