Admin

OKAY HARDWARE SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Job summary

OKAY HARDWARE SDN. BHD. is seeking an Admin Executive to support Sales, Operations and Finance by ensuring documentation is accurate and completed on time.

You will prepare invoices, DOs, quotations and related documents, verify orders for accuracy, and coordinate with Sales, Warehouse and Admin teams. Update records and follow up on submissions, assist with purchase orders, maintain filing, and handle general admin tasks.

Qualifications

• 1 year of administrative experience
• Autocount experience preferred
• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Proficient in Excel, Word, and Outlook; good team communication
• Reliable, proactive and able to work independently

Responsibilities

• Prepare and issue Invoices, Delivery Orders (DO), Quotations and related documents
• Verify customer orders and ensure documentation accuracy
• Coordinate with the Sales, Warehouse and Admin Team
• Update customer and sales records in the system
• Follow up on document submissions and job progress
• Assist with purchase orders and supplier documentation when required
• Maintain proper filing (physical and digital)
• Handle general administrative duties and office documentation
• Support management with ad-hoc administrative tasks

Skills

Organizational skills

Multitasking

Attention to detail

Team communication

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Autocount

Job description

As an Admin Executive, you'll play an important role in supporting the Sales, Operations, and Finance teams by ensuring documentation is accurate and completed on time.

Your responsibilities include:

Prepare and issue Invoices, Delivery Orders (DO), Quotations, and related documents

Verify customer orders and ensure documentation accuracy

Coordinate with the Sales, Warehouse, and Admin Team

Update customer and sales records in the system

Follow up on document submissions and job progress

Assist with purchase orders and supplier documentation when required

Maintain proper filing (physical & digital)

Handle general administrative duties and office documentation

Support management with ad-hoc administrative tasks

1 years of administrative experience

Experienced with Autocount is an advantage

Good organizational and multitasking skills

Strong attention to detail and accuracy

Proficient in Microsoft Excel, Word, and Outlook

Able to communicate well within the team

Responsible, proactive, and able to work independently