Admin Executive

CEEC JSPDI (MALAYSIA) Sdn Bhd; Kuala Lumpur; On-site; MYR 33,000 - 47,000; Full time

Job summary

CEEC JSPDI (MALAYSIA) Sdn Bhd in Kuala Lumpur is seeking an Office Administrator to manage day-to-day operations. You will support procurement, vendor coordination, and payments, ensuring documentation is accurate and deadlines are met.

Responsibilities include handling PO/DO, invoices, and other payment endorsements, liaising with internal teams and service providers, maintaining filing systems, and assisting management with reports and scheduling in a dynamic environment.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, or related field.
• 1–3 years of administrative experience (construction/engineering is an advantage).
• Experience handling PO, DO, invoices, payment documentation, and administrative procurement processes.
• Experience liaising with vendors, suppliers, and external service providers.
• Proficient in MS Office; ERP/accounting system experience is a plus.
• Well-organized, detail-oriented, able to multitask and work independently.
• Positive attitude, responsible, and able to meet deadlines.

Responsibilities

• Manage day-to-day administrative operations to ensure the smooth running of the office.
• Prepare, process, and maintain accurate administrative records and documentation.
• Handle Purchase Orders (PO), Delivery Orders (DO), invoices, payment requests, and other payment endorsements in accordance with company procedures.
• Coordinate with internal departments to ensure timely processing of procurement and payment documentation.
• Liaise with vendors, suppliers, and service providers for quotations, purchases, service arrangements, and hire purchase matters.
• Monitor office supplies and coordinate procurement of office equipment and consumables.
• Maintain filing systems, both physical and electronic, ensuring records are up to date.
• Assist in scheduling meetings, coordinating appointments, and handling correspondence.
• Support management with administrative tasks, reports, and other duties as assigned.

Skills

Communication skills

Interpersonal skills

Organization

Multitasking

Independent work

Education

Diploma or Bachelor's Degree in Business Administration/Management

Tools

Microsoft Office

ERP/Accounting Systems

Job description

Manage day-to-day administrative operations to ensure the smooth running of the office.

Prepare, process, and maintain accurate administrative records and documentation.

Handle Purchase Orders (PO), Delivery Orders (DO), invoices, payment requests, and other payment endorsements in accordance with company procedures.

Coordinate with internal departments to ensure timely processing of procurement and payment documentation.

Liaise with vendors, suppliers, and service providers for quotations, purchases, service arrangements, and hire purchase matters.

Monitor office supplies and coordinate procurement of office equipment and consumables.

Maintain filing systems, both physical and electronic, ensuring records are up to date.

Assist in scheduling meetings, coordinating appointments, and handling correspondence.

Support management with administrative tasks, reports, and other duties as assigned.

Requirements

Diploma or Bachelor's Degree in Business Administration, Management, or a related field.

Minimum 1–3 years of experience in an administrative role (experience in construction or engineering is an advantage).

Knowledge of handling Purchase Orders (PO), Delivery Orders (DO), invoices, payment documentation, and administrative procurement processes.

Experience liaising with vendors, suppliers, and external service providers.

Good communication and interpersonal skills with the ability to build positive working relationships.

Proficient in Microsoft Office applications (Word, Excel, Outlook); experience with ERP/accounting systems is an added advantage.

Well-organized, detail-oriented, able to multitask, and capable of working independently.

Positive attitude, responsible, and able to meet deadlines.