Administrative Clerk

QLOPAC SDN. BHD.; Semenyih; On-site; MYR 36,000 - 60,000; Full time

Job summary

QLOPAC SDN. BHD. is seeking a detail-oriented office administrator to compile and maintain company records, handle correspondence, and support bookkeeping tasks. The role requires strong Microsoft Office skills, good communication, and reliability in a busy office environment.

The candidate should be able to work independently, manage schedules, and assist with document preparation and meeting minutes. Mandarin-speaking applicants are preferred for serving Mandarin-speaking customers.

Qualifications

• Proficient in computers and Microsoft Office
• Strong communication skills with supervisors, peers and subordinates
• Excellent organizational skills and time management
• Ability to work independently and seek help when needed
• Mandarin-speaking candidates preferred for Mandarin-speaking customers
• Good command of written and spoken English

Responsibilities

• Compile, maintain and update company records
• Distribute reports and manage correspondence with external bodies
• Maintain records of office transactions and filings
• Operate office equipment (printers, copiers, multimedia devices)
• Handle incoming and outgoing correspondence
• Type, format, proofread and edit documents from notes or dictation
• Prepare meeting agendas and take minutes
• Manage calendars, schedules and appointments
• Process basic bookkeeping and banking transactions
• Prepare and mail bills, invoices, checks and contracts
• Order materials, supplies and services as needed
• Troubleshoot office equipment issues
• Respond to information requests by reviewing files and records
• Maintain filing, inventory, mailing and databases

Skills

Microsoft Office

Communication

Organization

Independent worker

English & Mandarin

Tools

Accounting software

Database software

Document management software

Job description

Compiling, maintaining and updating company records

Distributing reports and managing the correspondence between the office and external bodies

Compiling and maintaining records of office business transactions

Operating office equipment including printers, copiers and multimedia instruments

Maintain updated systems for filing, inventory, mailing, and databases

Handle incoming and outgoing office correspondence

Type, format, proofread and edit documents from notes or dictation

Prepare meeting agendas; attend meetings to take notes and write minutes

Manage work schedules, calendars, and appointments

Obtain information to respond to requests by reviewing files, documents, and records

Take inventory and order materials, supplies, and services as needed

Troubleshoot problems that arise with office equipment

Perform basic bookkeeping and banking transactions, including the collection, counting, and disbursement of money

Prepare and mail bills, invoices, checks, and contracts

Requirements:

Candidates have full working rights for Malaysia.

Proficient in the use of computers, including accounting software, database software, document management software, and Microsoft Office

Strong communication skills; ability to interact productively with supervisors, peers, and subordinates

Superb organizational skills

The ability to work independently and seek help or assistance as needed
Self-motivated and highly organized

Distinctly dependable and trustworthy, with a strong and proven work ethic

Good command of spoken and written in English and Mandarin-speaking candidates who will be serving Mandarin-speaking customers.