HR & Admin Assistant / Executive

Phosphate Resources (Malaysia) Sdn. Bhd.; Petaling Jaya; On-site; MYR 39,000 - 67,000; Full time

Job summary

Phosphate Resources (Malaysia) Sdn. Bhd. invites applications for an HR & Administrative officer. The role covers recruitment support, HR records management, attendance and leave tracking, and office administration within a busy Malaysian office.

The ideal candidate holds a diploma or degree in HR or business administration, with 2–3 years in HR/admin. Fluency in Mandarin, English and Bahasa Malaysia is required, along with strong MS Office skills and keen attention to detail.

Qualifications

• 2-3 years of HR and administrative experience.
• Bachelor or Diploma in HR/Business Administration or related field.
• Fluent/strong in Mandarin, English and Bahasa Malaysia.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Detail-oriented with the ability to maintain accurate records.
• Able to multitask, work independently and meet deadlines.
• Responsible, proactive and eager to learn.

Responsibilities

• Assist recruitment activities including job postings and candidate screening.
• Maintain HR files, attendance, leave and overtime records.
• Manage workers' attendance, overtime records and HR matters.
• Gather attendance, overtime and benefit data for processing.
• Manage confirmations, renewals, resignations and HR documents.
• Ensure compliance with Malaysian labour regulations and schemes.
• Support training and maintain training records.
• Handle office administration, stationery and daily operations.
• Oversee procurement of office supplies and inventory.
• Coordinate office maintenance and utilities.
• Assist management with administrative tasks and coordination.
• Ensure confidential filing of company and employee data.
• Undertake ad-hoc duties.

Skills

Mandarin

English

Bahasa Malaysia

Education

Diploma or Bachelor’s Degree in HR/Business Admin or related field

Tools

Microsoft Office

Job description

Key Responsibilities

• Assist in recruitment activities, including job postings and candidate screening
• Maintain employee personal files, HR records, attendance, leave records and overtime hours
• Manage worker's attendance, overtime records and other HR related matters
• Assist in processing by gathering attendance, overtime, and benefit information
• Manage employee confirmation, contract renewals, resignation procedures and other HR related documents
• Ensure adherence to Malaysian labor regulations, EPF, SOCSO, EIS, and legal obligations
• Support employee training and maintain training records
• Handle office administration, stationery, office supplies and daily operations within the office environment
• Manage the procurement of office supplies and inventory oversight
• Facilitate office maintenance, utility services, and cleanliness
• Assist management team with administrative tasks and coordination
• Ensure proper filing and confidentiality of company and employee information
• Undertake other ad-hoc duties

About You

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or related field
• At least 2-3 years of working experience in HR and administrative functions
• Good command of Mandarin, English and Bahasa Malaysia, both written and spoken
• Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint and Outlook
• Strong attention to detail and ability to maintain accurate records
• Able to multitask, work independently and meet deadlines
• Responsible, proactive and willing to learn

We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers.