Administrative Executive

Private Advertiser; West Coast Division; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Annual Leave

Medical Leave

Performance Bonus

Training & Development

Stable Working Environment

Job summary

Private Advertiser in Sabah is seeking a diligent administrative assistant to support daily office operations at ITCC Shopping Mall, Penampang.

You will manage emails, prepare documents, liaise with agencies and banks, and maintain records using AutoCount and Excel.

The role requires good English and Mandarin, independent work, and attention to detail; we offer a stable working environment with training and career development.

Qualifications

• SPM, Diploma or higher qualification.
• Proficient in Microsoft Word, Excel, Outlook, and email correspondence.
• Good written and verbal communication in English; Mandarin-speaking candidates for Mandarin-speaking customers.
• Responsible, organized, proactive, and detail-oriented.
• Able to work independently with minimal supervision.
• Strong problem-solving and task management skills.
• Experience in administration, documentation, government submissions, accounting support, or office management is an added advantage.

Responsibilities

• Handle daily administrative and office operations.
• Independently manage company emails, correspondence, and official documents.
• Liaise and follow up with government agencies, banks, insurance companies, and other authorities.
• Prepare, organize, and submit applications, reports, and supporting documents.
• Maintain and manage company records, filing systems, and documentation.
• Assist Management in coordinating, monitoring, and following up on tasks and projects.
• Communicate and coordinate effectively with clients, suppliers, and company personnel.
• Perform data entry and maintain records in company systems (e.g. AutoCount, Microsoft Excel, etc.).
• Independently handle assigned duties, monitor progress, and ensure tasks are completed within deadlines.
• Draft letters, official correspondence, and business communications when required.
• Support Management with ad-hoc assignments and responsibilities as directed from time to time.

Skills

General administration

Microsoft Word

Microsoft Excel

Outlook

Email correspondence

Communication (English)

Mandarin language

Independent work

Problem solving

Time management

Education

SPM or Diploma or higher

Tools

AutoCount

Microsoft Excel

Job description

Location: ITCC SHOPPING MALL, PENAMPANG , SABAH

Job Responsibilities

• Handle daily administrative and office operations.
• Independently manage company emails, correspondence, and official documents.
• Liaise and follow up with government agencies, banks, insurance companies, and other relevant authorities.
• Prepare, organize, and submit applications, reports, and supporting documents.
• Maintain and manage company records, filing systems, and documentation.
• Assist Management in coordinating, monitoring, and following up on assigned tasks and projects.
• Communicate and coordinate effectively with clients, suppliers, and company personnel.
• Perform data entry and maintain records in company systems (e.g. AutoCount, Microsoft Excel, etc.).
• Independently handle assigned duties, monitor progress, and ensure tasks are completed within deadlines.
• Draft letters, official correspondence, and business communications when required.
• Support Management with ad-hoc assignments and responsibilities as directed from time to time.

Requirements

• SPM, Diploma, or higher qualification.
• Proficient in Microsoft Word, Excel, Outlook, and email correspondence.
• Good written and verbal communication skills in English and Mandarin-speaking candidates who will be serving Mandarin-speaking customers.
• Responsible, organized, proactive, and detail-oriented.
• Able to work independently with minimal supervision.
• Strong problem-solving and task management skills.
• Experience in administration, documentation, government-related submissions, accounting support, or office management will be an added advantage.

Benefits

• Annual Leave & Medical Leave
• Performance Bonus (subject to company performance)
• Training and Career Development Opportunities
• Stable and Professional Working Environment

We welcome proactive job seekers who can handle tasks independently and have a long-term commitment to career development to join us!