ADMINISTRATIVE CLERK

SK ACACIA SDN BHD; Alor Setar; On-site; MYR 29,000 - 38,000; Full time

Job summary

SK ACACIA SDN BHD in Alor Setar, Kedah seeks an Administrative Clerk to manage day-to-day office operations, maintain records, and provide essential administrative support to keep the organization running smoothly.

The role requires experience in clerical work, strong organization, and proficiency in English and Bahasa Malaysia. Expect a fast-paced environment with opportunities to contribute to meetings, record minutes, and uphold office efficiency.

Qualifications

• Proven experience in an administrative or clerical role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel & PowerPoint).
• Excellent written and verbal communication in English & Bahasa Malaysia.
• Attention to detail and accuracy in administrative work.
• Ability to work independently and in a team in a fast-paced office.

Responsibilities

• Prepare and maintain a register of all owners.
• Liaise with residents and handle complaints, enquiries and feedback.
• Assist in ensuring compliance with notices from local authorities.
• Review and update house rules as needed.
• Review renovation proposals and monitor approved works.
• Coordinate and minute monthly, AGM and EGM meetings.

Skills

Administrative experience

Organizational skills

Time management

Microsoft Office

English & Bahasa Malaysia

Tools

Microsoft Office Suite

Job description

About the role

We are seeking an Administrative Clerk to join the team at SK ACACIA SDN BHD in Alor Setar, Kedah. As an Administrative Clerk, you will be responsible for managing day-to-day office operations, maintaining records, and providing essential administrative support to ensure our organization runs efficiently. This role is fundamental to keeping our office organized and enabling our teams to focus on their core responsibilities.

What you'll be doing

• Prepare and maintain a register of all owners;
• Liaise with residents and attend to residents' complaints, enquiries and feedback;
• Assist in ensuring compliance with notices, requirements or orders issued by the relevant local authorities;
• Review and update the house rules from time to time, where necessary;
• Review renovation proposals, provide comments and recommendations to assist the Management in considering approval or rejection, and monitor approved renovation works;
• Arrange and coordinate the Management's monthly meetings, Annual General Meetings ("AGM") and Extraordinary General Meetings ("EGM") and/or other meetings of owners or residents, as applicable, pursuant to the DMC or as directed by the Management; and
• Prepare and maintain minutes of meetings.

What we're looking for

• Proven experience in an administrative or clerical role, ideally within a similar business environment;
• Strong organizational and time management skills with the ability to priorities multiple tasks;
• Proficiency in Microsoft Office Suite (Word, Excel & PowerPoint);
• Excellent written and verbal communication skills in English & Bahasa Malaysia;
• Attention to detail and accuracy in all administrative work;
• Ability to work independently and as part of a team in a fast-paced office environment;
• Professional demeanor and strong customer service orientation;
• Reliable and punctual with a commitment to meeting deadlines; and
• Basic knowledge of office management systems and procedures

About us

SK ACACIA SDN BHD is a dynamic organization based in Alor Setar, Kedah, committed to delivering quality services and maintaining high standards of professionalism. We pride ourselves on fostering a workplace culture that values efficiency, integrity and teamwork. Our organization is built on strong foundations and we are dedicated to supporting our employees as they grow with us.