Admin Assistant / Officer / Executive

URBAN ACE PROPERTY MANAGEMENT; Kuala Lumpur; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Free parking

Training opportunities

Job summary

URBAN ACE PROPERTY MANAGEMENT is looking for an enthusiastic administrative staff member to greet residents and manage correspondence in Kuala Lumpur. The ideal candidate is fluent in English and Bahasa Malaysia, detail-oriented, and possesses good communication skills.

This role involves administrative tasks such as preparing reports, handling calls and emails, and managing office supplies. The position offers a 5.5-day work week with EPF, SOCSO, and EIS contributions, along with annual leave

Qualifications

• Fluent in English and Bahasa Malaysia; knowledge of Chinese is a bonus.
• Experience in admin work preferred but fresh graduates are welcome.
• Detail-oriented, punctual, and able to multitask.

Responsibilities

• Be the friendly face that greets residents, tenants, and guests.
• Prepare reports, meeting minutes, and official documents.
• Handle calls, emails, and correspondences.
• Keep files, records, and inventory updated and accessible.
• Manage office supplies and photocopying.
• Prepare payments and manage billings for utilities and maintenance.
• Follow up on emails, complaints, and appointments.
• Handle access card issues and system updates.
• Coordinate with the team on repairs or defects.

Skills

Communication skills

Organization

Microsoft Office

Detail-oriented

Accounting knowledge

Education

SPM or higher

Job description

Key responsibilities

• Being the friendly face that greets residents, tenants, contractors, and guests
• Preparing reports, meeting minutes, letters, memos, and official documents
• Handling calls, emails, and correspondences
• Keeping files, records, and inventory neat, updated, and accessible
• Managing office stationery, photocopying, scanning, and filing
• Preparing payments and managing billings (water, fire insurance, maintenance fees)
• Following up on emails, complaints, appointments, and bad debt collection
• Handling access card issues, receipt issuance, and system data updates
• Coordinating with the team and managing feedback on repairs or defects

About you

• Minimum education: SPM or higher
• Fluent in English and Bahasa Malaysia (Chinese is a bonus)
• Experience in admin work or fresh graduates with enthusiasm are welcome
• Familiar with Microsoft Office tools (Word, Excel, Outlook, etc.)
• Positive attitude, good communication skills, and a high level of integrity
• Detail-oriented, punctual, and able to multitask
• Basic accounting knowledge is a bonus
• 5.5-day work week (alternate Saturdays off)
• EPF, SOCSO, and EIS contributions
• Annual leave, medical and dental benefits
• Group Hospitalization, Surgical and Personal Accident Insurance
• Training and development opportunities
• Free parking