Administrative Assistant

Icon Trans; Seberang Perai; On-site; MYR 33,000 - 37,000; Part time

Job summary

Jora Malaysia in Batu Kawan, Penang, is seeking an organized Administrative Assistant to support the Consumer Product Management Team. This six-month contract role offers hands-on exposure in a fast-paced, international environment.

Key duties include shipment tracking, travel arrangements, meeting coordination, and expense management using Concur; diploma holders with 5 years of admin experience are encouraged to apply.

Qualifications

• Diploma in any field.
• Minimum 5 years of experience in administration or a similar role.
• Proven experience in administrative / coordination roles.
• Strong organizational and multitasking skills.
• Able to work independently and manage multiple tasks.

Responsibilities

• Coordinate sample shipments and track delivery timelines.
• Provide administrative support and liaise with stakeholders.
• Schedule and prepare meeting agendas; document minutes.
• Arrange business travel: flights, hotels, and ground transport.
• Prepare travel budgets and reconcile expenses in Concur.
• Assist with department events and general administrative tasks.

Skills

Excellent communication

Interpersonal skills

Strong organizational skills

Multitasking

Independent work

Education

Diploma in any field

Tools

Microsoft Office

Microsoft Teams

Asana

Concur

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Location: Batu Kawan, Penang
Contract Duration: 6 Months
Onboard Date: 1 October 2026
Basic Salary: RM3,000 – RM3,300/month

Join a Global Technology & Manufacturing Environment

We are looking for an organized, detail-oriented and proactive Administrative Assistant to support a growing Consumer Product Management Team in Batu Kawan, Penang.

This is a great opportunity for candidates with solid administrative experience who are looking to gain exposure to a professional, fast-paced and international working environment.

Key Responsibilities

Sample Shipment & Delivery Tracking

• Coordinate sample shipments and ensure timely delivery.
• Track shipments and provide regular updates to relevant stakeholders.

Communication & Administrative Support

• Liaise with internal and external stakeholders.
• Prepare, draft and proofread documents, presentations and correspondence.
• Handle routine inquiries and prioritize messages accordingly.

Meeting Coordination

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas and assist with meeting minutes/documentation.

Business Travel Arrangements

• Arrange flight bookings, hotel reservations and ground transportation.
• Prepare travel itineraries in accordance with company policies.

Travel Expense & Budget

• Prepare and submit travel budgets through the Concur system.
• Reconcile travel expenses and ensure accuracy and compliance with company policies.

Other Administrative Support

• Assist with department events and activities.
• Support PO/PR and other related administrative tasks.
• Perform other administrative duties as assigned.

Requirements

Required:

• Diploma in any field.
• Minimum 5 years of experience in administration or a similar role.

Preferred:

• Proven experience in an administrative / coordination role.
• Strong organizational and multitasking skills.
• Able to work independently and manage multiple tasks effectively.

Skills

• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office.
• Familiar with Microsoft Teams and Asana is an advantage.
• Experience with Concur is an added advantage.
• Strong attention to detail and accuracy.
• Good coordination and time-management skills.