Administrative Assistant

See Yong & Sons; George Town; On-site; MYR 20,000 - 33,000; Full time

Benefits offered by this job

EPF

EIS

SOCSO

Training Provided

Medical and Hospitalisation Leave

Job summary

See Yong & Sons in Penang, Malaysia is seeking a responsible and detail-oriented Admin Assistant to support daily office administrative operations. This role is ideal for someone eager to learn and grow in administration.

You will handle documentation, filings, and correspondence, liaising with government agencies when required, and assist with audits and reports. Strong attention to detail and team spirit are essential.

Qualifications

• 1-2 years of related experience is required.
• Experience with documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Word & Excel.

Responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

Skills

Attention to detail

MS Word & Excel

Bilingual EN/MY

Mandarin liaison (preferred)

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and detail-oriented Admin Assistantto assist in daily office administrative operations. This position is welcome those who are eager to learn and grow in administration fields.

Requirement

• Job Summary

We are looking for a responsible and detail-oriented Admin Assistantto assist in daily office administrative operations. This position is welcome those who are eager to learn and grow in administration fields.

Responsibility

• Responsibilities

• Administrative Duties

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

• Qualifications

• At least1-2 yearsof related experience

• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.

• Familiar with administrative procedures, document preparation, and record management.

• Able to use Microsoft Word & Excel.

• Responsible, willing to learn, and attention to detail.

• Able to work independently and as part of a team.

• Able to communicate in Bahasa Malaysia and English.

• Mandarin-speaking candidates are preferred (to liaise with Mandarin-speaking customers/suppliers).

Benefits

• EPF
• EIS
• SOCSO
• Training Provided
• Medical and Hospitalisation Leave