Admin Assistant

PMC Precision; Butterworth; On-site; MYR 20,000 - 33,000; Full time

Job summary

Jora Malaysia is seeking an organised Administrative Assistant to handle daily office operations in Penang. Tasks include data entry, filing, and coordinating purchasing, travel, and communications to support multiple departments.

The role requires 1-2 years of administrative or clerical experience, proficiency in MS Office, and good English and Bahasa Malaysia. Fresh graduates are welcome to apply, with opportunities for growth and hands-on duties.

Qualifications

• SPM / Diploma in Business Administration, Office Management, or related field.
• 1-2 years in administrative or clerical role (fresh graduates welcome).
• Proficient in MS Office (Word, Excel, Outlook).
• Good typing and data entry skills.
• Basic knowledge of office equipment (printer, scanner, etc.).
• Good command of English and Bahasa Malaysia (spoken and written).

Responsibilities

• Monitor and maintain office stationery and supply inventory.
• Process purchase requests and liaise with vendors for timely replenishment.
• Track stock usage and control costs.
• Data entry into company systems and spreadsheets.
• Maintain and update filing systems (physical and electronic).
• Assist in preparing reports, documents, and correspondence.
• Answer phone calls, emails, and handle enquiries.
• Manage meeting schedules, appointments, and travel arrangements.
• Assist with document photocopying, scanning, and printing.
• Support other departments with ad-hoc administrative tasks as needed.
• Receive, sort, and distribute incoming mail and parcels.
• Arrange outgoing courier and postal services.
• Coordinate office equipment maintenance and repairs.
• Ensure pantry and common areas are tidy and well-stocked.

Skills

MS Office

Data entry

Typing

Communication

Time management

Education

SPM / Diploma in Business Administration

Tools

Printer/Scanner

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Monitor and maintain office stationery and supply inventory
• Process purchase requests and liaise with vendors for timely replenishment
• Track stock usage and control costs
• Data Entry & Record Keeping
• Perform accurate data entry into company systems and spreadsheets
• Maintain and update filing systems (physical and electronic)
• Assist in preparing reports, documents, and correspondence
• General Administrative Support
• Answer phone calls, emails, and handle enquiries
• Manage meeting schedules, appointments, and travel arrangements
• Assist with document photocopying, scanning, and printing
• Support other departments with ad-hoc administrative tasks as needed
• Receive, sort, and distribute incoming mail and parcels
• Arrange outgoing courier and postal services
• Office Maintenance
• Coordinate office equipment maintenance and repairsEnsure pantry and common areas are tidy and well-stocked

Qualifications & Requirements

SPM / Diploma in Business Administration, Office Management, or related field

Experience 1-2 years in administrative or clerical role (fresh graduates welcome)

Skills Proficient in MS Office (Word, Excel, Outlook)

Good typing and data entry skills

Basic knowledge of office equipment (printer, scanner, etc.)

Language Good command of English and Bahasa Malaysia (spoken and written)

Personal Attributes

• Meticulous and detail-oriented
• Organised with good time management
• Proactive and able to work independently
• Good communication and interpersonal skills