Office Administrator

RESPUBLICA ADVISORY Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Job summary

RESPUBLICA ADVISORY Sdn Bhd, located in Taman Wahyu, Selangor, is seeking an organised Office Administrator to support daily office operations. You will work with internal teams, clients, vendors, and external parties to ensure efficient administration.

The role requires attention to detail, strong organisational skills, and proficiency in Microsoft Word and Excel, with English and Mandarin language abilities. Fresh graduates are welcome to apply.

Qualifications

• Education: Minimum SPM or Diploma in Business Administration, Management, or related discipline.
• Experience: Prior office administration/coordination experience preferred; fresh graduates encouraged.
• Language: Good command of English and Mandarin (written & spoken).
• Technical: Proficient with Microsoft Word and Excel.

Responsibilities

• Manage day-to-day office administration and general matters to ensure smooth operations.
• Compile, check, record, and process employee claims and supporting documents.
• Prepare, print, bind, file, and maintain company documents and reports.
• Coordinate routine courier arrangements and delivery of documents to clients and vendors.
• Monitor inventory and manage ordering of stationery and office essentials.
• Coordinate travel arrangements including flight tickets and travel logistics.
• Monitor upkeep of office facilities and coordinate maintenance with vendors.
• Provide ad-hoc administrative support to managers and teams.

Skills

Office administration

Coordination

Communication

Attention to detail

Time management

Microsoft Office

English & Mandarin

Education

Diploma in Business Administration

SPM

Management

Tools

Microsoft Word

Microsoft Excel

MS Office

Job description

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RESPUBLICA ADVISORY Sdn Bhd – Taman Wahyu, Selangor

We are seeking an organised and detail-oriented Office Administrator to join our team. This role is responsible for supporting the smooth day-to-day administration of the office. The successful candidate will work closely with internal teams, clients, vendors, and external parties to ensure administrative matters are handled efficiently and professionally.

Role Description

We are seeking an organised and detail-oriented Office Administrator to join our team. This role is responsible for supporting the smooth day-to-day administration of the office. The successful candidate will work closely with internal teams, clients, vendors, and external parties to ensure administrative matters are handled efficiently and professionally.

Key Responsibilities

• Office Administration & Coordination: Manage day-to-day office administration, correspondence, and general administrative matters to ensure smooth office operations.

• Claims & Administrative Processing: Compile, check, record, and process employee claims and supporting documents, ensuring accurate documentation and timely submission.

• Document & Records Management: Prepare, compile, print, bind, file, and maintain reports, proposals, working papers, and other company documents in an organised and systematic manner.

• Courier & External Coordination: Coordinate routine courier arrangements and delivery of documents to clients, company secretaries, vendors, and other external parties.

• Office Supplies & Procurement: Monitor inventory and manage the ordering and replenishment of stationery, pantry supplies, food, drinks, name cards, and other office essentials. Liaise with suppliers where required.

• Travel & Logistics Support: Coordinate flight ticket bookings, travel insurance, and other travel or logistics arrangements for employees and management as required.

• Facilities & Office Maintenance: Monitor the upkeep of office facilities, equipment, and common areas, and coordinate with relevant vendors for maintenance and repair matters.

• Administrative Support & Ad-hoc Projects: Provide administrative support to managers and employees and assist with company activities, meetings, logistics arrangements, and other ad-hoc assignments as required.

Qualifications

• Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.

• Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.

• Language Proficiency: Good command of written and spoken English and Mandarin.

• Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.

• Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.

• Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.