Administrative Assistant

RESPUBLICA ADVISORY Sdn Bhd; Kuala Lumpur; On-site; MYR 29,000 - 42,000; Full time

Benefits offered by this job

Annual Leave

Medical and Hospitalisation Leave

EPF

SOCSO

EIS

Annual Bonus

Training Provided

5 Working Days

Company Trip

Medical Insurance

Job summary

RESPUBLICA ADVISORY Sdn Bhd in Kuala Lumpur is seeking an organised and detail-oriented Office Administrator to support day-to-day office operations, liaising with internal teams, clients and vendors.

Responsibilities include coordinating administration tasks, processing employee claims, managing documents, arranging travel, procurement, facilities maintenance, and ad‑hoc projects. Fresh graduates with strong organisation are encouraged to apply.

Qualifications

• Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.
• Experience: Prior experience in office administration or related roles preferred; fresh graduates welcomed.
• Language: Proficient English and Mandarin.
• Tech: Proficient in Microsoft Word and Excel.
• Organisation: Strong coordination and time-management abilities.
• Communications: Good interpersonal skills and stakeholder collaboration.

Responsibilities

• Office Administration & Coordination: handle day-to-day admin tasks and communications.
• Claims & Administrative Processing: compile, check, and process employee claims.
• Document & Records Management: prepare and maintain reports and company documents.
• Courier & External Coordination: manage courier services and external party communications.
• Office Supplies & Procurement: monitor stock and place orders for essentials.
• Travel & Logistics Support: arrange travel bookings and related logistics.
• Facilities & Maintenance: oversee upkeep and coordinate vendor repairs.
• Ad-hoc Projects: provide support for managers and company activities.

Skills

Organisational skills

Coordination skills

Attention to detail

Communication skills

Interpersonal skills

Independence / self-motivation

Stakeholder management

Education

SPM or Diploma in Business Administration / Management

Tools

Microsoft Word

Excel

Job description

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Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.

Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.

Language Proficiency: Good command of written and spoken English and Mandarin.

Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.

Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.

Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Requirements

• Education: Minimum SPM or Diploma in Business Administration, Management, or a related discipline.
• Experience: Prior experience in office administration, office coordination, administrative support, or a similar role is preferred. Fresh graduates with strong organisational and communication skills are encouraged to apply.
• Language Proficiency: Good command of written and spoken English and Mandarin.
• Technical Proficiency: Computer literate with good working knowledge of Microsoft Office, particularly Microsoft Word and Excel.
• Administrative Skills: Strong organisational and coordination skills with the ability to manage multiple administrative tasks and deadlines effectively.
• Core Competencies: High attention to detail, responsible and dependable, with good communication and interpersonal skills. Able to work independently with minimal supervision and collaborate effectively with internal and external stakeholders.

Responsibility

Role Description

We are seeking an organised and detail-oriented Office Administrator to join our team. This role is responsible for supporting the smooth day‑to‑day administration of the office. The successful candidate will work closely with internal teams, clients, vendors, and external parties to ensure administrative matters are handled efficiently and professionally.

Key Responsibilities

• Office Administration & Coordination: Manage day-to-day office administration, correspondence, and general administrative matters to ensure smooth office operations.
• Claims & Administrative Processing: Compile, check, record, and process employee claims and supporting documents, ensuring accurate documentation and timely submission.
• Document & Records Management: Prepare, compile, print, bind, file, and maintain reports, proposals, working papers, and other company documents in an organised and systematic manner.
• Courier & External Coordination: Coordinate routine courier arrangements and delivery of documents to clients, company secretaries, vendors, and other external parties.
• Office Supplies & Procurement: Monitor inventory and manage the ordering and replenishment of stationery, pantry supplies, food, drinks, name cards, and other office essentials. Liaise with suppliers where required.
• Travel & Logistics Support: Coordinate flight ticket bookings, travel insurance, and other travel or logistics arrangements for employees and management as required.
• Facilities & Office Maintenance: Monitor the upkeep of office facilities, equipment, and common areas, and coordinate with relevant vendors for maintenance and repair matters.
• Administrative Support & Ad-hoc Projects: Provide administrative support to managers and employees and assist with company activities, meetings, logistics arrangements, and other ad‑hoc assignments as required.

Benefits

• Annual Leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Training Provided
• 5 Working Days
• Company Trip
• Medical Insurance