Admin Assistant

VF Fastening Systems; Johor Bahru; On-site; MYR 29,000 - 33,000; Full time

Job summary

VF Fastening Systems Malaysia is seeking a responsible Admin Assistant to support day-to-day administrative operations in Johor Bahru. You will assist with documentation, data entry, filing, coordination, and general office duties to ensure tasks are completed accurately and on time.

The role requires at least 1 year of related experience, proficiency in Microsoft Word and Excel, and strong organisational and communication skills in Bahasa Malaysia and English. Fresh graduates may be considered.

Qualifications

• Minimum 1 year of administration/clerical experience.
• Proficient in Microsoft Word and Excel.
• Strong organisational skills and attention to detail.
• Good written and verbal communication in Bahasa Malaysia and English.
• Mandarin or other language skills would be an advantage.
• Fresh graduates with relevant qualifications may be considered.

Responsibilities

• Perform general administrative and clerical tasks.
• Prepare, update, and maintain documents, reports, records, and filing systems.
• Handle data entry and ensure information is accurate and up to date.
• Manage incoming calls, emails, enquiries, and correspondence professionally.
• Coordinate meetings, appointments, deliveries, and other administrative arrangements.
• Assist with preparing quotations, invoices, purchase orders, and other business documents when required.
• Monitor office supplies and arrange replenishment when necessary.
• Liaise with internal departments, customers, suppliers, and other stakeholders.
• Support basic finance, inventory, or operations administration as assigned.
• Maintain confidentiality of company information and documents.
• Assist with other ad hoc administrative duties and projects as required.

Skills

Organizational skills

Written & verbal communication

Bahasa Malaysia

English

Mandarin or other language

Prioritisation

Education

Relevant qualifications

Tools

Microsoft Word

Microsoft Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for a responsible and organised Admin Assistant to support day-to-day administrative operations. The successful candidate will assist with documentation, data entry, filing, coordination, and general office duties while ensuring work is completed accurately and on time.

About the role

We are looking for a responsible and organised Admin Assistant to support day-to-day administrative operations. The successful candidate will assist with documentation, data entry, filing, coordination, and general office duties while ensuring work is completed accurately and on time.

Key responsibilities

• Perform general administrative and clerical tasks.

• Prepare, update, and maintain documents, reports, records, and filing systems.

• Handle data entry and ensure information is accurate and up to date.

• Manage incoming calls, emails, enquiries, and correspondence professionally.

• Coordinate meetings, appointments, deliveries, and other administrative arrangements.

• Assist with preparing quotations, invoices, purchase orders, and other business documents when required.

• Monitor office supplies and arrange replenishment when necessary.

• Liaise with internal departments, customers, suppliers, and other stakeholders.

• Support basic finance, inventory, or operations administration as assigned.

• Maintain confidentiality of company information and documents.

• Assist with other ad hoc administrative duties and projects as required.

Requirements

• Minimum 1 year of experience in administration, clerical support, or a related role.

• Good working knowledge of Microsoft Office, especially Word and Excel.

• Strong organisational skills and attention to detail.

• Good written and verbal communication skills in Bahasa Malaysia and English.

• Mandarin or other language skills would be an advantage.

• Able to prioritise tasks, meet deadlines, and work independently.

• Responsible, positive, detail-oriented, and willing to learn.

• Fresh graduates with relevant qualifications may also be considered.

What we offer

• Monthly salary of RM 2,600 – RM 3,000.

• A practical opportunity to develop experience in administration and business operations.

• A supportive role working with internal teams and external stakeholders.