Administrative assistance

TAC Cooling Engineering Sdn Bhd; Penang; On-site; MYR 24,000 - 36,000; Full time

Job summary

TAC Cooling Engineering Sdn Bhd in Malaysia is seeking an Administrative Assistant to provide essential clerical support for daily operations. You will handle filing, data entry, correspondence, and document management across departments to keep projects on track.

Responsibilities include preparing quotes, invoices, PO/delivery orders, and coordinating with suppliers and internal teams. Strong organizational skills and attention to detail are required.

Qualifications

• SPM or equivalent qualification is required.
• Diploma is an advantage.
• Proficient with Word, Excel, and email apps.
• Strong communication and time-management skills.
• Ability to work independently and in a team.

Responsibilities

• Perform daily admin and clerical tasks including filing, photocopying, scanning, and document management.
• Prepare quotations, invoices, purchase orders, and delivery orders.
• Handle calls, emails, correspondence, and customer enquiries.
• Maintain accurate records of documents, transactions, and project files.
• Assist with data entry, reports, and updating company records.
• Coordinate with suppliers, subcontractors, customers, and internal teams.
• Assist in tender preparation, claims submission, and tracking documentation.
• Monitor office supplies and arrange purchases.
• Support management with scheduling and meetings.
• Perform other duties as assigned by management.

Skills

Communication

Organization

Time management

Multitasking

Teamwork

Independent work

Education

SPM or equivalent

Diploma (advantage)

Tools

Microsoft Word

Microsoft Excel

Email applications

Job description

To provide administrative and clerical support to ensure the smooth daily operation of the company. Assist management and other departments with documentation, filing, data entry, coordination, and general office administration.

Key responsibilities

Perform daily administrative and clerical duties, including filing, photocopying, scanning, and document management.

Prepare quotations, invoices, purchase orders, delivery orders, and other business documents.

Handle incoming calls, emails, correspondence, and customer enquiries.

Maintain accurate records of company documents, transactions, and project files.

Assist with data entry, report preparation, and updating company records.

Coordinate with suppliers, subcontractors, customers, and internal departments.

Assist in preparing tenders, submitting claims, and following up on project documentation.

Monitor office supplies and arrange purchases when necessary.

Support management with scheduling, meeting arrangements, and other administrative tasks.

Perform other duties as assigned by management.

About you

Minimum SPM or equivalent qualification; a diploma is an advantage.

Basic computer skills in Microsoft Word, Excel, and email applications.

Good communication, organizational, and time-management skills.

Ability to work independently and as part of a team.

Attention to detail and the ability to handle multiple tasks efficiently.