Admin Assistant

Private Advertiser; Johor Bahru; On-site; MYR 28,000 - 47,000; Full time

Job summary

Private Advertiser in Johor Bahru is seeking an Administrative Assistant to support office administration, documentation, project coordination, and general support functions. You will manage calls, filing, and correspondence, renew certificates, prepare quotations, liaise with suppliers, and maintain confidential records.

Fresh graduates welcome; 1–2 years preferred; strong MS Office and bilingual English/Bahasa Malaysia skills expected.

Qualifications

• 1–2 years in administration, purchasing or related fields preferred
• Fresh graduates are encouraged to apply
• Proficient in Microsoft Office (Excel, Word and Outlook)
• Good communication and interpersonal skills
• Strong organisational skills with attention to detail
• Able to multitask, prioritise tasks and meet deadlines
• Proactive, responsible, independent and willing to learn
• Able to work efficiently in a fast-paced environment
• Good coordination and follow-up with suppliers and colleagues
• Maintain confidentiality and handle company documents professionally
• Good command of English and Bahasa Malaysia, both written and spoken

Responsibilities

• Manage incoming/outgoing calls, correspondence, courier, and filing systems
• Renew certificates/licensing (CIDB, ST, TNB, SEDA)
• Manage office supplies (pantry, stationery)
• Issue purchase orders to suppliers
• Prepare quotations for clients
• Source and obtain quotations for project requirements and procurement
• Maintain proper filing (physical and digital)
• Ensure confidentiality of sensitive records
• Arrange material handling and delivery
• Arrange transport and accommodation

Skills

Office administration

Microsoft Office

Communication skills

Multitasking

Attention to detail

English proficiency

Bahasa Malaysia

Tools

Microsoft Office

Job description

Administrative Assistant responsible for office administration, documentation, project coordination, and general support functions.

Key responsibilities

Manage incoming/outgoing calls, correspondence, courier, and filing systems

Renewal of company certificates / licensing (CIDB, ST, TNB, SEDA)

Manage office supplies (pantry, stationery)

Issue PO to suppliers

Prepare quotations for clients

Source and obtain quotations for project operational requirements, office purchases, or ad-hoc procurement as assigned

Maintain proper filing (physical and digital)

Ensure confidentiality of sensitive company records

Arrange material handling and delivery

Arrange transport and accommodation

Requirements

Preferably 1–2 years of working experience in administration, purchasing or related fields. Fresh graduates are encouraged to apply.

Proficient in Microsoft Office (Excel, Word and Outlook).

Good communication and interpersonal skills.

Strong organisational skills with good attention to detail.

Able to multitask, prioritise tasks and meet deadlines.

Proactive, responsible, independent and willing to learn.

Able to work efficiently in a fast-paced environment.

Good coordination and follow-up skills when dealing with suppliers, colleagues and external parties.

Able to maintain confidentiality and handle company documents professionally.

Good command of English and Bahasa Malaysia, both written and spoken.